LAUC-SF Meeting Minutes

Note: Although it took place on June 2, this meeting represents the May LAUC meeting.
1. LAUC Statewide Election (Banks)

   - Two people running unopposed for LAUC statewide offices, Lucia Diamond and Orchid Mazurkiewicz.
   - Banks distriubted ballots and they were returned.
   - Banks will ratify UCSF support of the slate before election deadline.
   

2. June 13 Marketing Workshop (Fang)

   - Very enthusiastic response. Approximately 40 people plan to attend.
   - Remaining assignments:
   - Coordinate final food details (Taylor)
   - Invite Karen Butter to make opening remarks (Fang)
   - Make copies of handouts (Fang)
   - Send attendee list to Pat Wagner to prepare for MLC CE Certificate (Fang)
   - Arrange set-up in the Lange Room (Fang)
   - Introduce presenter (Fang and/or Reavie, representing NCNMLG)
   - Secure name stickers and folding name plates (Tan)
   - Manage flipboard, easels, and markers on morning of event (Tan)
   - Greet registrants as they arrive, and check them off list (Mix)
   - Call cab for presenter near end of day (Banks)
   - Distribute CE certificates provided by presenter (Taylor)
   

3. November 7 Google presentation(Fang)

   - Cosponsored by UCSF Library/LAUC-SF and H.M. Fishbon Memorial Library at Mt. Zion (UCSF)
   - Dan Russell, Senior Search Scientist and User Happiness Specialist, will speak.
   - Most likely a 2 hour event with light refreshments.
   - Main items to coordinate: Food; publicity; focus area for presentation
   - More details at future meetings.

4. LAUC Executive Board Meeting Report (Fang)

   - Spring Assembly 2008 a success; will soon begin planning for Fall Assembly, 2008.

5. Senate Committee on Library: May Meeting Report (Fang)

   - Persily represented some results of ongoing bibliometric project.
   - Kochi shared statistical comparisons between UCSF and peer libraries, in terms of collections and physical use of the Library.
   - Code of conduct policy passed last fall has improved environment of the Library.
   - The Committee has written a letter opposing plans to repurpose the Genentech Hall Library. The letter will be sent to the Head of Academic Senate Committee.
   

   LAUC Meeting Minutes – April 16, 2008
   Present: Min-Lin Fang (Chair), Amy Andres, Marcus Banks, Judith Kammerer, David Owen, Lisa Mix, Josephine Tan, Anneliese Taylor,
   Absent: Peggy Tahir
   1. Spring Assembly Update (Fang)

      - May 7-8, UC Irvine.
      - Assembly May 7; Executive Board Meeting May 8
      - One local member was awarded LAUC 2008 Spring Assembly Travel Grants in support of her to attend the Spring Assembly
      - Further details: http://www.ucop.edu/lauc/assembly/spring-2008-agenda.pdf

   2. Statewide 2008 Election (Fang)

      - Calendar now online: http://www.ucop.edu/lauc/elections/calendar-2008.htm
      - Local elections will follow this statewide calendar
      - David Owen is the UCSF nomination and election chair

   3. Library Marketing Workshop Update (Tan, Fang)

      - June 13, 2008, 10 AM-3 PM
      - 4 MLA CE Credits Available
      - Taught by Pat Wagner
      - $25 registration fee, payable to NCNMLG
      - Final details still under development

   4. Executive Board Meeting Update (Fang)

      - CDL Executive Director recruitment ongoing
      - Bob Heyer-Gray, LAUC President, finalized the program for the Spring Assembly

   5. April Senate Committee on Library Meeting Update (Fang)

      - Library budget situation major topic of discussion
      - Committee members provided suggestions and offered to help
      - Genentech Hall library space planning proposal under development
      - Webinar re: UC implementation of NIH Public Access Policy on April 17

   6. Peer Review Update (Owen)

      - CAPA review process ongoing

   7. Statewide Research Proposal Update (Kammerer)

      - Review process ongoing

      LAUC Meeting Minutes – March 19, 2008
      Present: Min-Lin Fang (Chair), Marcus Banks, Josephine Tan, Anneliese Taylor
      Absent: Amy Andres, Judy Kammerer, Lisa Mix, David Owen, Peggy Tahir
      1. Library Marketing Workshop Update (Fang)

         - Still finalizing details with NCNMLG, and the PSR Regional Medical Library.
         - Fang will explore possibility of awarding MLA CE credit to attendees of the workshop.

      2. CAPA Update (Fang, for Owen)

         - CAPA members in the process of reviewing 3 packages for promotion or merit increase.

      3. LAUC Executive Board Update (Fang)

         - May 7-8: Spring assembly and Exec. Board Meeting (UC Irvine)
         o LAUC 2008 Spring Assembly Travel Grants will be available to fund 4-8 members to attend the Assembly; information forthcoming.
         o Two presentations at the Assembly have been arranged: 1. Stephen Abram from SirsiDynix will talk about Web 2.0; 2. Brian Schottlaender (UL from UCSD) will discuss the report of the Working Group on the Future of Bibliographic Control.
         - UCSF is the next eligible host for the Fall Assembly.
         - CDL Executive Director recruitment ongoing.
         - Research and professional development proposals: Statewide committee reviewed 6 proposals this year.
         - Negotiations between AFT and University concluded; details not released yet.

      4. Senate Committee on Library Report (Fang)

         - UC Cyberinfrastructure report released: Attempt to standardize UC technology purchases.
         - Space planning and collection move: Deep committee interest; positive feedback.
         - UL Butter reported initial statistics for the faculty liaison program.
         - NIH Public Access Mandate: For April meeting, will provide a list of top journals where UCSF faculty publish.

      5. NIH Mandate Related Resources (Banks)

         - Brief orientation to NIH Public Access Page: http://publicaccess.nih.gov/.

      Respectfully submitted
      Marcus Banks
      
      LAUC Meeting Minutes – February 20, 2008
      Present: Min-Lin Fang (Chair), Marcus Banks, Lisa Mix, David Owen, Josephine Tan, Anneliese Taylor
      Absent: Amy Andres, Judy Kammerer, Peggy Tahir
      1. Update on Spring Program (Fang)

         - Fang gave an update on the planning of hosting a workshop in June this year.

      2. Action Plan for Spring Program (Fang)

         Responsibilities:
         - Lange Room Reservation and set-up: Min-Lin.
         - Breakfast and lunch orders: Anneliese.
         - Registration (except any registration details handled by RML): Lisa.
         - Marketing the marketing workshop: Josephine.

      3. NIH Mandate Update (Banks)

         - Marcus distributed packet containing UCSF response; Cornell response; and information on a March 7 ARL webcast about the new NIH public access law.
         - Gail Persily is coordinating UC response; Marcus reported on activities at different campuses.
         - Marcus will communicate with LAUC as plans emerge.
         - There is great interest in library staff training about how to deposit an article into PubMed Central.

      4. LAUC Executive Board Meeting Report (Fang)

         - Six research applications received this year.
         - Spring assembly in Irvine; program planning underway.
         - Ongoing discussions about UC proposal regarding librarian role in peer review process.
         - Update on the status of search process for the position of the Associate Vice Provost for Scholarly Information and University Librarian at CDL.
         

      Respectfully submitted
      Marcus Banks
      
      LAUC Meeting Minutes – January 17, 2008
      Present: Min-Lin Fang (Chair), Marcus Banks, Lisa Mix, David Owen, Josephine Tan, Peggy Tahir
      Absent: Amy Andres, Judy Kammerer, Anneliese Taylor
      1. Updates on UC Proposals (Fang)

         - UC President Dynes acknowledged receipt of letter from LAUC president Bob Heyer-Gray regarding LAUC's concerns about proposed changes to the librarian peer review process.
         - There is no role for LAUC during this stage of the negotiation process.

      2. Updates on Spring Program (Tan)

         - Focus on marketing in libraries.
         - LAUC-SF will ask noted speaker Pat Wagner to teach the class "Marketing as if Your Library Depended on It" in June 2008.
         - We will seek co-sponsorship with Pacific Southwest Regional Medical Library (PSRML).
         - Following meeting, Chair Fang developed an estimate of costs and submitted them to the PSRML.

      3. Action Plan on Mentoring (Fang)

         - 5 people on staff interested in mentoring-Willy Franklin, Eric Peterson, Reuben Ramirez, Joshua Kunkle, Deidra Collete.
         - Min-Lin, Josephine, David will set up a meeting with these staff members, to see what they are interested in.
         - Peggy will set up a meeting with Marcus and Judy to discuss LAUC; new staff member orientation.
         - Internship with San Jose State University students also possible.
         - Marcus will talk to Gail about developing an internship.
         - Min-Lin will talk to SJSU's library school outreach education coordinator for ideas about how to reach students.

      4. Senate Committee on Library Report (Tan)

         - At Jan. 3, 2008 meeting, Karen Butter updated committee on 2nd floor redesign, book measuring and moving, and the new NIH mandate regarding open access.
         - Committee members noted the eventual need for additional 3rd floor study space after 2nd floor is transformed.
         - Need LAUC volunteer to attend February meeting of this committee on February 7 from 10-11:30, because several LAUC members will be at the regional chapter meeting. Please volunteer to attend this meeting if you can.
         

      5. CAPA Updates on Proposed Changes to LAUC-SF Search and Appointment Procedures (Owen)

         -Nanette Grimm recommends waiting until contract is ratified to make any changes.
         - If librarian recruitment commences before the new contract is ratified, Nanette will be willing to discuss changes sooner.
         

      Respectfully submitted
      Marcus Banks
      
      LAUC Meeting Minutes – December 19, 2007
      Present: Min-Lin Fang (Chair), Marcus Banks, Lisa Mix, David Owen, Josephine Tan, Anneliese Taylor
      Absent: Peggy Tahir, Amy Andres, Judy Kammerer (Phone line problems)
      1. Announcements

         - Sadie Honey is no longer a member of LAUC-SF
         - Marcus Banks is now the LAUC-SF Secretary and Webmaster
         

      2. Updates on UC Proposals (Fang)

         - Negotiations began Dec. 19, 2007
         - Last week Bob Heyer-Gray, LAUC president, sent a letter to UC President Dynes expressing grave concern with proposed changes to the role of LAUC in the peer review process. The letter was copied to UCOLASC chair Crow, Provost Hume, 10 ULs, and Chancellors as well.
         - Read the blog to keep apprised of negotiating progress: http://unit17negotiations.blogspot.com/
         

      3. Updates on LAUC Binder and Web Site (Banks)

         - We will move the LAUC binder to the UCSF Library archives.
         - CAPA members will review peer review pages and make any necessary updates: http://laucsf.library.ucsf.edu/guidelines.html
         - Min-Lin and Marcus will review and update the balance of the LAUC-SF web site.
         - All LAUC members should review the roster page and send updated details to Marcus: http://laucsf.library.ucsf.edu/roster.html
         

      4. Brief Report on LAUC Assembly (Fang, Tan)

         - Min-Lin and Josephine referred LAUC members to the assembly blog and PowerPoints for information, and are happy to answer questions.
         - No bylaws changes approved.
         - Blog: http://laucassembly.blogspot.com/
         - PowerPoints: http://lauc.ucmercedlibrary.info/presentations.html
         

      5. CAPA Updates (Owen)

         - Gary Peet from UC Berkeley will be an external CAPA reviewer.
         - David submitted proposed changes to LAUC-SF Search and Appointment Procedures to Karen Butter and Nanette Grimm.
         - David will follow up with Nanette about the status of these proposed changes.
         

      6. Future Program Ideas (Tan)

         - Josephine presented several ideas for programs this year.
         - Greatest interest in the “Marketing @ Your Library” workshop developed by ACRL: http://liblogs.albany.edu/librarynews/2007/09/marketing_your_library_worksho.html.
         - Josephine will contact ACRL to discuss hosting a program.
         

      7. Mentoring Program (Fang)

         - Peggy Tahir will offer a LAUC overview to Judy Kammerer and Marcus Banks (Librarian-to-librarian mentoring.)
         - We should always invite library school students among our staff to relevant events. (Librarian-to-future librarian mentoring).
         - Min-Lin will arrange a meeting with all UCSF library staff members who are library school students in January, to learn their professional interests in librarianship.
         - With this information, LAUC members can devise informal mentorship opportunities (inviting students to relevant meetings, shadowing opportunities, etc.).
         - We can also develop formal internship proposals and promote this opportunity to San Jose State University students. The library has hosted interns before.
         - Finally, we can coordinate appearances at career fairs with the help of the regional MLA chapter (NCNMLG).
         - During January meeting, we will make an action plan regarding mentoring.
         

      Respectfully submitted
      Marcus Banks
      

      ---

      LAUC Meeting Minutes - November 27, 2007
      Present: Amy Andres, Min-Lin Fang, Sadie Honey, Marcus Banks, Peggy Tahir, Josephine Tan, Anneliese Taylor
      Absent: David Owen, Lisa Mix
      1. Min-Lin gave a report on the LAUC Executive Meeting

         - There was a discussion there regarding whether people who sit on the Committee on Research and Professional Development could submit proposals
         - Min-Lin and Josephine will report on the full meeting at a future LAUC meeting
         

      2. Mentoring and LAUC packets for new hires

         - Discussed creating a packet for new hires that orient them to LAUC
         - Discussed ideas for mentoring – help in deciding what meetings to attend, where to submit papers/posters, etc.
         

      3. Updating Web Site & LAUC Binders

         - Instead of bios on the Web site we will point to the Liaisons pages for those that have them
         - Min-Lin will send a template to Amy & Judy so that they can provide the information for their bios on the site
         - People should send information about what statewide committees they are on directly to Sadie, who will update the site
         - Marcus will review the LAUC Binders to see if info there should be moved to the Web site.
         

      4. Planning LAUC Activity for the year

         - Discussion of whether we want it to be campus-wide or aimed at Librarians
         - Decided to aim it at UCSF and other local health science librarians, and staff members who are in or thinking of attending MLIS programs
         - Decided that workshop should be aimed at giving us specific skills (good use of evaluation tools for example)
         - Josephine will look for speakers
         

      5. Reminder to send statewide research proposals to David

      6. Min-Lin will follow up with David regarding status of proposed changes to UCSF Librarian Recruitment changes

      Respectfully submitted
      Sadie Honey
      

      ---

      LAUC Meeting Minutes - October 17, 2007
      Present: Marcus Banks, Min-Lin Fang, Sadie Honey, Lisa Mix, David Owen, Josephine Tan, Peggy Tahir
      Absent: Amy Andres, Judy Kammerer
      1. Min-Lin gave a brief report of the LAUC executive board conference call. This conference call will happen monthly.

         - Standing committees do not have new charges – they will continue work on charges from last year
         - Discussed recruitment and retention – will be gathering information about recruiting kits in one place
         - Bylaw changes were approved by UCOP
         - Asking for recommendations for state wide elections
         - Fall Assembly is in Merced, Nov 15 & 16. Still working on the program
         

      2. Josephine gave a report on the Senate Committee on Library meeting

         - Gail, Julia, & Karen gave updates on the Library & shared the powerpoint presentation that had been given to new faculty members.
         - Committee showed interest in having the scholarly communication presented in online tutorials
         

      3. David passed out a spreadsheet with suggested allocations of R & PD funds

         - Discussion of how much to set aside for discretionary funds
         

      4. LAUC has submitted requested changes to the hiring process to Nanette, waiting for their response

      5. Min-Lin suggested that we invite Karen to present on reviews in two weeks

      6. Marcus announced the brown bag lunch with Bob Ryskamp – a software engineer from Google who will be observing our Google class on Oct 30.

      Respectfully submitted
      Sadie Honey
      

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      LAUC Meeting Minutes - September 19, 2007
      Present: Amy Andres, Min-Lin Fang, Sadie Honey, Judy Kammerer, Lisa Mix, Marcus Banks, Josephine Tan, David Owen, Anneliese Taylor
      Absent: Peggy Tahir
      Guests: Dr Sally Marshall, Cynthia Leathers, Karen Butter, Julia Kochi, Gail Persily
      1. The role of CAPA in Librarian appointments and reviews was explained. Dr Marshall shared the role of CAP in faculty appointments and reviews

         - Independent review
         - See the packet of the person recommended by department for hire
         - Dr Marshall almost always follows their recommendation
         - If they do not approve of the person they ask to see more information or fully explain why they do not approve.
         - Temporary position happens much more quickly – but can only be in place for 1 year
         

      2. A brief overview of how faculty are paid was given
      3. After Dr Marshalll and Cynthia Leathers left

         - Discussion of past and current CAPA practices
         - Agreed that CAPA/LAUC would review the current procedures and make a request that procedures be changed if necessary
         

      Respectfully submitted
      Sadie Honey
      

      ---

      LAUC Meeting Minutes - August 15, 2007
      Present: Min-Lin, Anneliese, Josephine, Amy, Judy
      Absent: Peggy, Lisa, Sadie (on leave)
      1. New 2007-2008 LAUC officers

         - As of Sept. 1, 2007, the new LAUC-SF officers will be: Min-Lin Fang (Chair), Josephine Tan (Vice-Chair), Sadie Honey (Secretary)
         

      2. Statewide LAUC transition meeting at UC Berkeley

         - Min-Lin and David will attend

      3. David will be the incoming chair of CAPA in September
      4. LAUC-SF By-laws [Min-Lin]

         - states that CAPA shares in the hiring decision and interviews of librarian series candidates

      5. Meeting with Sally Marshall - Sept. 19th

         -Will discuss what is the role of CAPA
         -What is the faculty recruitment and hiring protocol
         -What do other campuses do -Discuss the peer review process, appointment, and recruitment -

      6. Min-Lin gave old LAUC-SF documents to Lisa
      Respectfully submitted
      Josephine Tan
      

      ---

      LAUC Meeting Minutes - July 18, 2007
      Present: Min-Lin, Anneliese, Josephine, Lisa, Amy
      Absent: Peggy, David, Sadie (on leave)

      [Min-Lin chaired the meeting in David's absence]

      1. Local LAUC-SF election

         - As of Sept. 1, 2007, the new LAUC-SF officers will be: Min-Lin Fang (Chair), Josephine Tan (Vice-Chair), Sadie Honey (Secretary)
         - At the end of August, David will call for volunteers for any vacant positions on LAUC statewide committees. Lisa will be completing her term as R&PD Committee representative

      2. LAUC special election on proposed Bylaws changes

         - Josephine will send out to LAUC-SF members the ballots to vote (on 7/20) for the proposed LAUC Bylaws changes. Votes are due by Aug. 3rd. The campuses report will be sent to the LAUC president by 8/15.

      3. Executive Board Transition Meeting

         - On August 21st at UC Berkeley; David & Min-Lin will attend
         

      4. Fall Assembly

         - Will be held at UC Merced in November - two days; the Executive Board Mtg will be in the afternoon of the second day.

      5. Spring Assembly

         - Tentatively set for May 7th and the Executive Board Mtg on May 8th
         

      6. SLAUC Statewide Professional Governance Committee [Amy]

         - Send Amy any comments on the relevant library conferences document by July 20th
         

      Respectfully submitted
      Josephine Tan
      

      ---

      LAUC Meeting Minutes - June 20, 2007
      Present: Anneliese, David, Josephine, Peggy, Amy
      Absent: Min-Lin, Lisa, Sadie (on leave)

      Peggy is on the LAUC Plans and Policies Committee. The committee is working on the "Defining Public Services" document. The committee is putting together a survey that will be given to all of LAUC at the end of July. They will be identifying trends in public service amongst the UC libraries. This will help with HOPS future planning.

      Peggy gave an update on the 2007 LAUC Spring Assembly and Executive Board Meeting that she attended May 30 & 31, 2007, in San Diego.

      1. Peggy's LAUC Assembly summary

         - Brian Schottlaender, the UL for UCSD, gave the welcoming talk & discussed the librarian salary issue
         - Linda Kennedy of UC Davis discussed the Committee on Committees plan to set governing rules to work in conjunction with the by-laws
         - Susan Starr of UCSD and Ben Crow of UCSC spoke on the topic of scholarly communications
         

      2. Peggy's LAUC Executive Board Meeting summary

         - Lise Snyder (UCLA), LAUC Chair, led the meeting
         - Discussed R&PD and guidelines on research projects
         - Discussed librarian salary issue - requesting LAUC members feedback to be sent to the executive board
         - Transition meeting will be in August, 2007, in Oakland
         - Spring Assembly planning - to be some time between April-June 2008 at UC Irvine
         - Fall 2007 Assembly will be at UC Merced - planning for a date in mid-November
         

         Min-Lin will be the incoming LAUC-SF chair on Sept. 1, 2007

         Action Item
         David will draft a letter on behalf of LAUC-SF to send to the Executive Board regarding the librarian salary issue

      Respectfully submitted
      Josephine Tan
      

      ---

      LAUC Meeting Minutes - May 16, 2007
      Present: Anneliese, David, Josephine, Lisa, Amy
      Absent: Peggy, Sadie (on leave)
      1. LAUC Spring Assembly [David]

         - Will be held on May 30th in San Diego
         - Peggy and Min-Lin will attend the Spring Assembly Meeting & Peggy will attend the Executive Board Meeting on 5/31

      2. LAUC statewide elections [David]

         - Will be held on June 6th

      3. Karen to meet with LAUC [David]

         - To discuss a proposal for accreditation of the Western Association of Schools & Colleges
         - Annette is setting up a time to meet
         

      4. CAPA and librarian recruitment [Min-Lin]

         - Min-Lin will set up a meeting that will include the CAPA committee members (Min-Lin, Lisa, & David), Karen, Gail, Julia, and Nanette to discuss what is CAPA's role in hiring for academic librarian positions
         

      Respectfully submitted
      Josephine Tan
      

      ---

      LAUC Meeting Minutes - March 21, 2007
      Present: David, Josephine, Lisa, Min-Lin, Sadie
      Absent: Peggy, Amy
      1. LAUC State conference call on professional development funds [David]

         - currently in the data gathering stage of discussing whether or not R&PD funds can be used to pay for professional associations membership fees.

      2. Report on the Committe on Library [David]

         - There is an upcoming UC symposium on the topic of Open Access
         - Karen presented her report on the future of the Library
         - Library security discussion are still ongoing
         

      3. Spring Assembly [David]
         

         - Upcoming LAUC Spring Assembly will be on May 30th in San Diego
         - Travel grants are available
         - David will be attending + one other LAUC-SF member still to be determined

      4. Conference call of the Committee on Committees, Rules and Jurisdiction [Sadie]

         - There are currently five standing committees
         - Considering disbanding some committees and having ad hoc committees instead
         - Considered combining the Committee on Committees, Rules and Jurisdiction with the Professional Governance Committee, like at UCLA
         - The Library Plans & Policies Committee may be better to replace with ad hoc committees
         - R&PD Committee will remain a committee
         - Diversity Committee will remain a committee and work on refreshing its charge; also considering changing the name that includes diversity, recruitment and retention. Example, "Diversity, Recruitment and Retention Committee"
         - Discussions to move by-laws to standing rules

      Respectfully submitted
      Josephine Tan
      

      ---

      LAUC Meeting Minutes - February 26, 2007
      Present: Anneliese, David, Josephine, Lisa, Sadie
      Absent: Min-Lin, Amy, Peggy
      1. David will check if there is an upcoming LAUC Spring Assembly
      2. Update on preparations for the March 5th workshop

         - 18 people are currently registered; 7 more spaces open
         - NN/LM needs a list of the participants names by Monday, Feb 26
         - Lisa will send an invitation to NCNMLG
         

      3. Professional Development Funds

         - Lisa recommended reallocating unused funds. LAUC-SF members present discussed this and voted to do so.
         - Estimated total of $813 + $200 per LAUC member
         - Need to spend these funds by June 30th
         - $300 covers all of LAUC for conference poster printing costs
         

      Respectfully submitted
      Josephine Tan
      

      ---

      LAUC Meeting Minutes - February 1, 2007
      Present: Anneliese, Josephine, Lisa, Min-Lin, Sadie
      Absent: Peggy, Amy, David
      1. LAUC workshop event "Measuring Your Impact"

         - Lisa will coordinate inviting the UCSF Library internal staff, UC Affiliates, & hospital libraries groups
         - Josephine will reserve a laptop, projector, projection screen, and wireless mic
         - Total budget for event: $700; asking to waive the fee for using the Lange Room
         - Event date: March 5, 2007 - 9am-4pm (includes one hour for lunch)
         - Sadie will check with facilities about ordering tables and set-up
         - Anneliese will check on the food costs from Moffitt Catering
         - We will be providing continental breakfast and boxed lunches for 30 attendees
         

      Respectfully submitted
      Josephine Tan
      

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      LAUC Meeting Minutes - January 17, 2007
      Present: Amy, Anneliese, David, Josephine, Lisa, Min-Lin, Sadie
      Absent: Peggy
      1. Update on the workshop - choosing dates and communication with the workshop presenters (SH)

         - Top choices are March 5th, 23rd, or 16th
         - Gilberto will have a NCBI Training at MBCC - we need to check with the schedule for that class to avoid overlapping with that course
         

      2. Volunteers to review the LAUC R&PD grant proposals - David and Lisa will be the volunteer reviewers
         

      3. Sadie has updated the LAUC-SF roster online
      4. CAPA outside reviewers from UCB

         - Min-Lin has contacted some librarians at UCB and is waiting to hear back from them to see if they are interested in being external reviewers for Lisa and Josephine's reviews
         

      Respectfully submitted
      Josephine Tan
      

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      LAUC Meeting Minutes - December 20, 2006
      Present: Anneliese, Josephine, Lisa, Min-Lin, Sadie
      Absent: David, Peggy, Amy
      1. "Measuring Your Impact: Using Evaluation to Demonstrate Value" - hosted byLAUC-SF using professional development funds (SH)

         - NN/LM instructors will lead this library evaluation workshop (6 MLA C.E. credits)
         - The Pacific Southwest office of NN/LM will cover the cost of the class. We'll cover the food and refreshments
         - Prefer a March/April date; 6 hour workshop; 25 people can attend
         - Includes a presentation, small group work, discussions (no computer work)
         - ACTION ITEMS
         - Invite librarians from UCSF affiliates and other health sciences libraries in the UC system, Kaiser, hospital libraries groups
         - Need to write a proposal for Karen and Gail to use the Lange Room to host this event
         - Check the Lange Room calendar for availability and costs (hopefully will be waived by Karen)
         - Check with the Reference librarians' manager to see how reference desk coverage will be handled the day of the event
         - Check to see if A/V setup will have to be paid for
         - Check with NN/LM to see how registration should be coordinated
         

      2. Soliciting outside reviewer for review

         - Need to invite at least two external reviewers from a UC campus (UCB, UCD, UCSC?) who will be the third reviewer for either Lisa or Josephine's upcoming performance reviews
         

      3. Updating roster on the LAUC-SF web site

         - Anneliese will check for the an email that lists the latest changes and send the updates to Sadie to post to the web site
         

      Respectfully submitted
      Josephine Tan
      

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      LAUC Meeting Minutes - November 15, 2006
      Present: Anneliese, David, Josephine, Lisa, Min-Lin, Sadie
      Absent: Peggy, Amy
      1. LAUC Fall Assembly at UC Davis

         - David and Min-Lin attended
         - Lisa Snyder is the new LAUC president
         - Each LAUC division discussed thought questions that covered recruitment and retention, salary, and standing committees
         - Presentation on the history of LAUC
         - Afternoon survey question: "Why did you choose to work at UC?" - as an aim to present UC as the destination library to work at
         

      2. Do we want to host another LAUC-SF sponsored event as a follow up to the success of the Google Scholar event?

         - Yes - we should look for a class that teaches how librarians can evaluate their programs
         

      3. Do we want to look for an external reviewer for CAPA?

         - Yes - Min-Lin, as CAPA Chair, will look into this
         

      4. We need to update the LAUC-SF website

      5. The LAUCLib email alias includes Karen
      Respectfully submitted
      Josephine Tan
      

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      LAUC-SF Meeting Minutes, August 30, 2006
      Present: Anneliese Taylor (Chair), Min-Lin Fang (Secretary), Sadie Honey, Lisa Mix, David Owen, Keir Reavie, Peggy Tahir, Josephine Tan, Amy Andres (Call in)
      Absent: Paul Wakeford
      1. Amy Andres, a librarian at Fresno Medical Center Library, updated members on the status of a personnel hiring in Fresno Medical Center Library.
      2. Keir Reavie will be leaving the UCSF Library for the position of the Head of the Biological and Agricultural Library at UCD. Keir will start his new job on Oct 9, 2006.
      3. LAUC transition meeting @ UCLA (Anneliese Taylor)

         - Anneliese Taylor reported on key topics discussed at the LAUC transition
         meeting @UCLA on August 28, including a report on the results of the instructional roles survey.
         - Issues discussed at the meeting included: 1) Should LAUC continue to have two Assemblies every year? Having more conference call instead might be a good way to cut travel costs. 2) the best way to arrange traveling to attend LAUC meetings.
         - Anneliese also announced that the LAUC Fall Assembly will be held at UCD
         and the Spring Assembly 2007 will be at UCI.

      4. Members proposed the following events in 2007 sponsored by LAUC-SF professional and research funds: technical writing, qualitative evaluation of library services
      Submitted respectfully,
      Min-Lin Fang (Secretary)
      

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      LAUC-SF July meeting was cancelled.

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      LAUC-SF Meeting Minutes, June 20, 2006
      Present: Anneliese Taylor (Chair), Min-Lin Fang (Secretary), Sadie Honey, Lisa Mix, Josephine Tan, Amy Andres (Call in)
      Absent: David Owen, Keir Reavie, Peggy Tahir, Paul Wakeford
      1. Announcements (Anneliese Taylor)

         - An opening professional position in the Library at the Mission Bay campus has been reclassified in the academic coordinator series.

      2. Local election for 2006-2007

         - As a result of the election, Min-Lin Fang was elected as Chair Elect; Josephine Tan was elected as Secretary.
         - David Owen, new chair of LAUC-SF, will appoint Committee members in September.
         - In addition to being the chair of CAPA in 2006-07, D. Owen will also be the division chair. To avoid a responsibility overloaded for him, Lisa suggested that Min-Lin Fang switch her term next year with David Owen as CAPA chair for this year. D. Owen will be CAPA chair next year. The group concurred Lisa’s suggestion.
         

      3. Anneliese Taylor gave a brief report on the LAUC Spring Assembly and Executive Board Meeting at UCLA on June 1, 2006.
      4. Committee on Library meeting update (Anneliese Taylor)

         - Executive Vice Chancellor Gene Washington requested the Committee on Library to review the Library Space Planning Reports. The Committee on Library has prepared the Committee’s findings and comments on the proposed repurposing of the library space and will send the feedback to the UCSF Academic Senate Committee.

      Submitted respectfully,
      Min-Lin Fang (Secretary)
      

      ---

      LAUC-SF Meeting Minutes, May 16, 2006
      Present: Anneliese Taylor (Chair), Min-Lin Fang (Secretary), Lisa Mix, David Owen, Keir Reavie, Peggy Tahir, Josephine Tan, Amy Andres (Call in)
      Absent: Paul Wakeford
      1. Announcements (Anneliese Taylor)

         - Anneliese welcome new LAUC-SF librarian, Amy Andres at Fresno Medical Center Library.
         - Anneliese announced LAUC statewide election will be held on June 7.
         Candidates are: Vice President/President-Elect: Bob Heyer-Gray, LAUC-D Secretary: Hohn Sisson, LAUC-I - Spring Assembly will be held on June 1-2 at UCLA.
         

      2. LAUC-SF Appointments for 2006-2007 (Anneliese Taylor)

         - Anneliese already appointed the Nominating Committee. The Nominating Committee, also serving as the Election Committee, will make nomination on the candidates for vice chair and secretary. At the end of August, Anneliese will call for volunteers to fill the vacancies for various Committees.

      3. Updates on the LAUC-SF web site (Sadie Honey)

         - Sadie Honey had made all requested changes to Bios and Added some links requested by the GALEN manager.

      Submitted respectfully
      Min-Lin Fang (Secretary)
      

      ---

      LAUC-SF Meeting Minutes, April 18, 2006
      Present: Sadie Honey, Lisa Mix, David Owen, Peggy Tahir, Josephine Tan
      Absent: Min-Lin Fang (sick leave), Anneliese Taylor (sick leave), Paul Wakeford
      1. Announcements:

         - Welcome lunch with Sadie all set up - April 27
         - Election June 7 - candidates were discussed
         Local Election should be in June also
         

      2. R&PD Funds (Lisa Mix)

         - Lisa has a detailed account of expenditures for the Google Scholar event
         - There are sufficient funds to cover poster costs for the 3 MLA posters
         - All members present agreed that LAUC funds should pay for the three posters
         

      Respectfully submitted by
      Sadie Honey (on behalf of Min-Lin Fang)
      

      ---

      LAUC-SF Meeting Minutes, March 21, 2006
      Present: Anneliese Taylor (Chair), Min-Lin Fang (Secretary), Sadie Honey, Lisa Mix, David Owen, Keir Reavie, Peggy Tahir , Josephine Tan Absent: Paul Wakeford
      1. Announcements (Anneliese Taylor)

         - Anneliese welcomed Sadie Honey on board. The group will set up a welcome lunch for Sadie.
         - The Statewide LAUC secretary will send out the candidate slates on April 5th for statewide election.
         - BSTF report wanted comments from the group but not from an individual.
         

      2. Webmaster for LAUC-SF Site (Anneliese Taylor)

         - Minutes: David Owen and Min-Lin Fang will update the minutes.
         - Sadie Honey will be the permanent webmaster.
         - Remove email addresses from "members" page and use email form or mailto instead.
         - Change Roster of Statewide committees link to http://www.ucop.edu/lauc/committees/index.html
         - Change "Contact Us" email address to lauc@library.ucsf.edu
         

      3. Academic Senate Committee on Library report (Anneliese Taylor)

         - The committee had an extensive discussion on scholarly communication. T. Newman thinks the campus should push for open access publishing. Issues on publishing in open access journals were brought up for discussion.
         - Julia Kochi reported generic clinical tool bars on GALEN.
         - The committee expressed their great concerns on library space reallocation.
         - The committee members reviewed the White papers on Scholarly Communication. The main discussion was about copyright issues. In principle, the committee supports the white papers, but they have some concerns on small issues.
         - Anneliese shared a copy of the "Commentary on SCSC White Papers: Reviewers from Outside Academic Council Channels" with the LAUC-SF members.
         

      4. Lisa Mix updated the R & PD funds.
      Respectfully submitted
      Min-Lin Fang
      LAUC-SF Secretary
      

      ---

      LAUC-SF Meeting Minutes, February 21, 2006
      Present: Anneliese Taylor (Chair), Min-Lin Fang (Secretary), Lisa Mix, David Owen, Keir Reavie, Peggy Tahir, Josephine Tan
      Absent: Paul Wakeford
      1. Announcements: (Anneliese Taylor)

         UCSF Fresno Librarian Search: CAPA has written a letter on the candidate who came for an interview.

      2. Google Scholar Event wrap-up (Min-Lin Fang)

         Min-Lin thanked everyone's help to make the Google Scholar event a big success. She also updated the members how we would up load the event tape on the Library's web site.

      3. Bibliographic Services Task Force report (Anneliese Taylor)

         Anneliese will find out about sending responses individually.

      4. Instructional Roles Survey (Anneliese Taylor)

         The Instructional Roles Survey was originated by Kari Lucas at UCSD. A LAUC Instructional Roles of Librarian Ad Hoc was formed in late 2005 and will give a final report on survey results in the Spring Assembly, 2006.

      Submitted respectfully,
      Min-Lin Fang (secretary)

      ---

      LAUC-SF Meeting Minutes, January 17, 2006
      Present: Anneliese Taylor (Chair), Min-Lin Fang (Secretary), Lisa Mix, David Owen, Keir Reavie, Peggy Tahir , Josephine Tan
      Absent: Paul Wakeford
      1. Google Scholar Event (Min-Lin Fang)

         Min-Lin Fang gave a detailed update on the preparation for the Google Scholar Event to be held on Jan 25.

      2. Academic Senate Committee on Library meeting report (Anneliese Taylor)

         - Scholarly communication: The Academic Senate Committee on Library members were concerned about the effects of publishing in open access journals on faculty's promotion. Members encouraged more recognition on publishing in Public Access Journals and on new types of peer-reviewed teaching materials, such as the HEAL (Health Education Asset Library) initiative. The committee chair will discuss this issue with Chair of the Committee on Academic Personnel.
         - K. Butter expressed Library's interest in holding a series of workshops on scholarly communications. She suggested the Committee on Library co-sponsor the workshops and the Committee agreed. Faculty suggested a three- hour symposium in the late afternoon followed by a wine-and-cheese reception.
         - K. Butter solicited input from the Committee members on the faculty survey questions.
         - K. Butter gave an update on the progress of the Library Space Planning Group.
         - PubChem vs. American Chemical Society (ACS) ACS has been trying to shut down PubChem to protect their own ACS product. The Committee agreed to form a Joint Taskforce with the Committee on Academic Freedom to strategize about the ACS' recent actions. A committee member would represent the committee to work with K. Butter on this issue.
         

      3. Fall Assembly report (Anneliese Taylor, David Owen)

         LAUC Fall Assembly was held in Nov @UCSC. Two issues discussed at the assembly were: 1) How to use tech to decrease future travel costs; 2) by-law changes: By law proposed changes were voted down. It was suggested to put procedural by laws into standing rules.

      Submitted respectfully
      Min-Lin Fang
      LAUC-SF Secretary

      ---

      LAUC-SF December meeting was cancelled

      ---

      LAUC-SF Meeting Minutes, November 15, 2005
      Present: Anneliese Taylor (Chair), Min-Lin Fang (Secretary), Lisa Mix, Keir Reavie, Josephine Tan
      Absent: David Owen, Peggy Tahir, Paul Wakeford
      1. Announcements (Anneliese Taylor)

         - LAUC Fall Assembly registration will end on November 21.
         - LAUC research grant proposals are due to local Research and Professional Development Committee chair on January 11, 2006.
         - Librarian review packages are due to review initiators on January 13, 2006.
         - Anneliese Taylor solicited any comments on the revision of the LAUC Bylaw by December 1.
         

      2. The Academic Senate Committee on Library meeting (Anneliese Taylor)

         - Kier Reavie gave a demo on the new clinical resources tool bar on GALEN.
         - Karen Butter (UL) continued to discuss the issues on library space. K. Butter distributed a report to the planning group in Sep 2005 and the group requested more of a short term plan. A new group is being convened. Executive Vice Chancellor Eugene Washington requested a report focusing on the second floor of the library.
         - Karen Butter announced the Google Scholar presentation to be held on January 25 and the availability of the UCSF Instructional Grants Program for instructional improvement projects.
         - K. Butter announced that beverages are now allowed in the library. However, the patrons must use a spill-proof container.
         - Kathleen Cameron discussed the Google Print Library Project and Yahoo's Open Content Alliance and their copyright implications.
         

      3. LAUC website (Peggy Tahir)

         - Peggy reported that the LAUC-SF web site has not been moved to the library server yet. She announced the new URL for the site is http://laucsf.library.ucsf.edu/minutes.html
         

      4. Google Scholar event PR (Min-Lin Fang)

         - Min-Lin reported that Karen Butter (UL) has approved our proposed budget to pay for the cost of the Google Scholar event. K. Butter also approved the proposed timeline on publicity for this event.
         - Min-Lin announced the titles of the speeches by two speakers:
         

         • Anurag: "Searching Scholarly Literature: A Google Scholar Perspective."
         • Peter Bradley: "CDL Collaborations in Transforming Online Scholarly Resources."
         - The members decided to name this event "Google Scholar and the Changing Research Environment."
         - Annelliese Taylor has ordered all refreshments for the event.
         

      5. Meeting with Sally Marshall (Anneliese Taylor)

         - Anneliese will schedule a meeting for her and David Owen to meet with Sally Marshall, Associate Vice Chancellor of Academic Affairs.
         

      Respectfully submitted by
      Min-Lin Fang
      LAUC-SF Secretary
      

      ---

      LAUC-SF Meeting Minutes, October 18, 2005
      
      Present: Anneliese Taylor (Chair), Min-Lin Fang (Secretary), David Owen, Josephine Tan, Peggy Tahir
      Absent: Lisa Mix, Keir Reavie, Paul Wakeford
      1. Announcements (Taylor)
         

      - UCSF Fresno Medical Center Library will be hiring a librarian.
      - Librarians who will be reviewed this year must submit their review package to their review initiators by Jan 13, 2006.
      - Statewide Research and Professional Development (R & D) Committee calls for research grant proposals. Proposals are due to local R & D chair by Jan 11, 2006.

      2. Google Scholar Event Updates (Fang)
         

         On behalf of the LAUC members, Min-Lin submitted a proposal to University Librarian to co-sponsor the Google Scholar event with the Library. Min-Lin announced that the date of this event has been changed to Jan 25, 2006, 10-noon.

      3. LAUC-SF Website Moving to the Library Server (Taylor)
         

         Anneliese reported that the LAUC-SF web site will be moved from the ITSA server to the Library server. She also reported on the details of the agreements between the Library and LAUC-SF. LAUC-SF needs to appoint a permanent webmaster to maintain the site. Peggy Tahir volunteered to be the temporary webmaster before the permanent webmaster will be appointed. A special meeting will be set up to review the site.

      Respectfully submitted
      Min-Lin Fang
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, September 20, 2005
      
      Present: Anneliese Taylor (Chair), Min-Lin Fang (Secretary), Lisa Mix, David Owen, Keir Reavie, Peggy Tahir, Josephine Tan
      Absent: Paul Wakeford
      1. Announcements and Reports (Anneliese Taylor)

         - Anneliese reported on the LAUC transition meeting and the amount of R & PD (Research and Professional Research) funds for this fiscal year.
         - Anneliese will send the travel policy to the group for review.
         - Fall Assembly will be held on December 1 at UCSC; Spring Assembly will be held on June 1 at UCLA.
         - Send local LAUC meeting minutes drafts to lauc@library.ucsf.edu for corrections; Send final minutes to lauclib@library.ucsf.edu for distribution.
         

      2. Google Scholar Event (Min-Lin Fang)

         Min-Lin reported that both quest speakers Peter Brantley and Dr. Anurag Acharya will be available on Nov 15, 10-noon to give their presentation. Dr. Acharya, the principal engineer for Google Scholar, will speak on "Searching Scholarly Literature: A Google Scholar Perspective." Peter Brantley of the California Digital Library will address "CDL Collaborations in Transforming Online Scholarly Resources." The members decided to name this event "Google Scholar and the Changing Research Environment." Min-Lin also gave an estimate on refreshments from the Moffitt cattery.

      3. Academic Senate Committee on Library meeting (Lisa Mix)

         - Karen Butter (UL) distributed copies of the Synapse, including an entire section featuring the library. She thinks Synapse is an effective channel to let students know what's going on in the Library.
         - Scholarly communication: K. Butter stated the library's support of scholarly communication and the library has renewed its membership with BioMed Central. She announced that the library's scholarly communication website will be launched soon.
         - eScholarship Initiatives: The Library is currently working with other UC faculty to let them know that they do have rights for their publications and how they can retain some of these rights.
         - New GALEN workstations have been rolled out and the downloading function has been blocked.
         - The Library has launched a new blog newsletter and the Committee on Library has been added to the mailing list.
         - The library space planning report has been distributed to the deans and there has been some discussion on how to proceed.
         

      4. Committee Position Openings: R & PD and Committee on Committees, Rules and Jurisdiction (CCRJ)

         Lisa Mix agreed to serve on the R & PD Committee; Josephine Tan will serve on the CCRJ.

      Respectfully submitted by
      Min-Lin Fang
      LAUC-SF Secretary
      

      ---

      LAUC-SF Meeting Minutes, March 15, 2005
      
      Present: Lisa Mix (Chair), David Owen (Secretary), Keir Reavie, Anneliese Taylor, Min-Lin Fang, Peggy Tahir, Paul Wakeford
      Absent: Janice Contini
      1. Announcements
         

         None

      2. President T. Huwe's call to discuss "Strategic Directions" document (Lisa)
         

         MF reminded the group that LAUC-SF members have already had a meeting with Karen (UL) in which this was discussed. The consensus following a general discussion was that LAUC-SF members are already involved in initiatives recommended in the document, such as Scholarly Communication and Shared Collections. KR however expressed a concern over the failure of the document to address how these initiatives should be carried out and what staffing issues this will involve.

      3. Report on Committee on the Library meeting (Lisa)
         

         Larry Pitts initiated a discussion on Scholarly Communication issues. Karen (UL) presented a report on library activities, including the stem cell Webliography on GALEN, new Scholarly Communication initiatives, and space utilization. KR gave an update on the library's privacy procedures.

      4. Question from Committee on Professional Governance (Min-Lin)
         

         The committee is collecting information on the relationships between LAUC and library administration to encourage wider presence of LAUC on UC campuses. At UCSF the only formal representation by LAUC is on the Senate Academic Library Committee. PW reminded members that there used to be a member of faculty on CAPA.

      5. Update on Research and Professional Development Committee (Anneliese)
         

         The committee has received 3 new proposals plus 1 requesting additional funding. The Webpage will be updated for trailing the progress of funded projects. Due to the small number of proposals submitted, LAUC-SF members encouraged the committee to revisit the guidelines and recommended focus.

         The group decided that, as per previous discussions, part of the LAUC-SF Professional Development funds should be used to bring in a speaker on a relevant topic. AT will contact a representative from Google Scholarship. Other suggested speakers include Brewster Kahle of the Internet Archives (DO) and Susan K. Nutter, University Librarian and Provost, NCSU, Raleigh (PW).

      6. New Business
         

         CAPA (PT) reported that Bette Anton from UCB has agreed to be the external reviewer for this year.

      Respectfully submitted
      David Owen
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, November 15, 2004
      
      Present: Lisa Mix (Chair), David Owen (Secretary), Janice Contini, Min-Lin Fang, Keir Reavie, Anneliese Taylor
      Absent: Peggy Tahir (vacation), Paul Wakeford (HOTS meeting)
      1. LAUC Research Grant Proposal Call (AT)
         
         AT announced the call for Research Proposals for the University-wide Research Grants for Librarians program for 2004/2005. Proposals should be submitted first to the UCSF divisional chair (ie. AT) by Jan 3. Funds are made available on July 1, 2005
         
         
      2. LAUC 2004 Fall Assembly (LM/AT)
         
         LAUC fall assembly was held the weekend of November 4, at UC Berkeley. LM reported that this year there was a welcomed change in emphasis away from LAUC business to the themes of the program: "SOPAG: Recent Work and New Directions" "Faculty Perspectives on Professional Library Services In An Era of System Wide Planning" Two contributors highlighted different perspectives of biomedical researchers vs. humanities: Dr. Martin London (Anesthesia, UCSF), San Francisco Library Committee & Elaine Tennant (German/Scandinavian Studies, UCB), Senate Library Committee
         More information at: http://library.berkeley.edu/LAUC/fallassembly04/agenda.html.
         The webcast is at http://library.berkeley.edu/LAUC/fallassembly04/webcast.html
         Other items: recognition of Myron Okada, (Director, University of California, Office of Academic Personnel) for his work with LAUC over the years. Given lifetime LAUC Membership
         
         
      3. Academic Senate Library Committee (ASLC) (LM)
         
         Main topic of discussion was library space. Gail Persily gave presentation on library space issues at Mission Bay: results from a survey at MB concluded that students regard
         library space a valuable place to work. Committee concerned that UCSF Library not give up space to outside groups.
         
         
      4. LAUC monies for professional development
         
         $1500 for prof dev funds. Not used in previos years despite talk of inviting speakers.
         We must use it or it may be taken away in the future. AT/ML: suggestion to use funds to educate UCSF lauc members on research methods, preparation of grant proposals, professional writing. ML to gather information on this issue.
         
         
      5. New business
         
         -LM proposed that UCSF LAUC invite the LAUC president, Terry Huwe to one of our division meeting
         - ML proposed submitting a resolution at Spring LAUC Assembly to honor the contributions of Jackie Wilson.
      Respectfully Submitted,
      David J Owen
      LAUC-SF Secretary
      
      

      ---

      LAUC-SF Meeting Minutes, October 18, 2004
      
      Present: Janice Contini, Min-Lin Fang, Lisa Mix (Chair), Keir Reavie, Peggy Tahir, Anneliese Taylor
      Absent: David Owen (leave of absence), Paul Wakeford
      1. Response to Karen Butter's Questions to LAUC-SF
         
         
      2. Staff award programs. The group agreed that programs made possible through the Staff Performance Awards (SPA) Program should remain open to eligible staff only, and that non-eligible staff would only be able to participate if space is available after staff signs up. LAUC-SF will not contribute funds toward this program.
         
         
      3. Annual planning process for Librarians. Several questions were raised about what the process would entail. The group suggested that a meeting with Karen would be the best way to answer these questions before a response is given.
         
         

   8. LAUC Executive Board Conference Call
      
      Lisa will participate in a conference call on October 19 with members of the state-wide executive board. The board will plan the Spring Assembly date and will discuss issues such as the LAUC President's visit to CDL, the Fall Assembly, discussions at the divisional level, and a white paper on librarians and instructional status.
      Respectfully Submitted,
      Anneliese Taylor
      LAUC-SF Vice Chair
      
      

      ---

      LAUC-SF Meeting Minutes, July 20, 2004
      
      Present: Janice Contini, Clair Kuykendall, Lisa Mix, Keir Reavie (Chair), Anneliese Taylor
      Absent: Nadya Disend, Min-Lin Fang (sick leave), David Owen (leave of absence), Peggy Tahir (out sick), Paul Wakeford (vacation)
      1. Announcemnts
         Clair announced that she will be leaving UCSF at the end of September. She will be moving to Denver.
         Lisa introduced Janice Contini, who began working as a special projects assistant to Gail Persily on July 12. Janice comes to UCSF from the UCLA Biomedical Library, and will be here for one year.
      2. 2) LAUC Teleconference (Keir)
         
         Keir summarized the recent Executive Board teleconference call
         • System-wide Elections: Jennifer Reiswig (SD) was elected Vice President/President-Elect and Donald Barclay (Merced), Secretary
           
           
         • UCOP provided numbers of librarians in each step by campus to the Executive Board. One member wanted names associated with librarians at each step, but all other members were opposed to this. These statistics will be used to support arguments in favor of retention of librarians in face of budget cuts. Still unknown is how many LAUC members are distinguished. Each campus will provide information on number of distinguished members to the Executive Board.
           
           
         • Several LAUC members have applied as representatives to system-wide groups - 5 for CDC; 2 for HOPS; and 4 for SOPAG. LAUC has to put forward three names for each group to CDL, so each campus should put forth its selections. A ballot will be distributed and is due by August 30. Keir will re-send the e-mail with the applicants' statements; please respond to Keir with your vote for the candidates you'd like to see in each group.
           
           
         • LAUC is still looking for a webmaster and needs someone by August.
           
           
         • LAUC-SF needs volunteers for these system-wide committees: Rules & Jurisdiction, Library Plans & Policies, and Professional Governance. We need to check whether David can serve on the Diversity Committee for another year. Anneliese is on the Research & Professional Development Committee for one more year.
           
           
         • The Fall Assembly is November 4 in Berkeley. Provost Greenwood, formerly of UCSC, will be a guest speaker
           
           
         • LAUC Executive Board Transition Meeting - August 20, UCOP

      3. Library Committee Meeting (Keir)
         
         The Academic Senate Library Committee Meeting took place 2 weeks ago.
         • The UL's report consisted of a discussion about additional space needed for educational purposes within the university. The library, like all buildings on campus, is being looked at for use of space.
           
           
         • Budget report: The library has been asked to prepare for a 3.5% cut, although the actual cut will hopefully be less. We won't know the details until the State budget is finalized.
           
           
         • Senior Management - The library held a Strategic Planning meeting with facilitators last Friday
           
           
         • New online resource: Index Catalogue (Surgeon General) was announced
           
           
         • Privacy Policy issues have been put aside until the September meeting. Management group has to finalize a couple of thins first.
         Respectfully Submitted,
         Anneliese Taylor
         LAUC-SF Secretary
         
         

      ---

      LAUC-SF Meeting Minutes, June 15, 2004
      
      Present: Clair Kuykendall, Lisa Mix, David Owen, Keir Reavie (Chair), Anneliese Taylor
      Absent: Min-Lin Fang, Peggy Tahir, Paul Wakeford
      1. Local LAUC Elections
         Anneliese was nominated as Chair-Elect; David as Secretary. Lisa moved to approve the nominations, and all present approved. Lisa will be the new Chair. The terms begin on September 1.
      2. Diversity Committee (David)
         
         David reported on the systemwide Diversity Committee meeting, which Sylvia Curtis (UCSB) chairs. The UCLA Library has a special committe on diversity, and UCSB sponsors events to try to sensitive the community to minority populations. The LAUC committee's website at http://library.ucsc.edu/laucdiversity/ indexes reports from the committee and links to the campuses' diversity activities and Principles of Community. There is also a link here to Resources on Diversity, a LAUC-sponsored, searchable database of relevant bibliographic guides and units within UC. The group decided against opening up their listserv to non-members, ensuring that it will be used for committee business only.

      3. R&PD Committee - Research Grants (Anneliese)
         All research grant awardees have been contacted. David's grant proposal (revision) was approved and awarded fully.

      4. Report on LAUC Assembly (Keir, Lisa)
         
         • Lisa: There has been much discussion within the LAUC Executive Board about the advancement of librarians within steps. There is some concern that not enough librarians have reached the distinction level. Some board members suggested polling all LAUC members to determine who has reached distinction, or at least to get a number count without identifying individual librarians.
           
           All UCSF members present agreed that providing the data without names is acceptable.
           
           
         • The Board also discussed creating a Recognition Award to honor LAUC members for significant contributions or achievements, however no consensus was reached about whom should be awarded. The conclusion was that such an award should be decided on at the local level only.
           
           
         • LAUC representatives are needed for the following CDL advisory committees: CDC, HOPS, and SOPAG. Anyone who is interested should let Keir know; as Division Chair he will suggest interested parties to LAUC, which in turn makes recommendations to the ULs.
           
           
         • Keir: There was more discussion about position papers. The guidelines will be revised. The LAUC Executive Board will also draft a "statement of concern" about the retention of librarians with regards to budget cuts.

      5. Other Business
         
         
         • Keir: This year's Fall Assembly will be in Berkeley.
           
           
         • Anneliese: LAUC is urging CDL to do a Tier 1 license for Library Literature online. UCSF agreed to participate if our cost comes out lower than or the same as what we pay for the print index.
           
           
         Respectfully Submitted,
         Anneliese Taylor
         LAUC-SF Secretary
         
         

      ---

      LAUC-SF Meeting Minutes, April 20, 2004
      
      Present: Clair Kuykendall, Chris McConnell, Lisa Mix, Keir Reavie (Chair), Anneliese Taylor
      Absent: Min-Lin Fang, David Owen, Peggy Tahir, Paul Wakeford
      1. Report on Committee on Library Plans and Policies (Lisa)
         The statewide Committee held a conference call intended to discuss collection development issues, which turned into a discussion about reference issues. Most other UC libraries have a combined information/reference service desk but are looking into setting up a triage system similar to UCSF'. Reference traffic is increasing both in person and via e-mail, although the questions have become more complex. Librarians need to do more outreach for reference services and to receive more training on how to provide help with complicated questions.
      2. Library Literature Subscription (Keir)
         
         The LAUC Executive Board wants the campuses to pursue a Tier 1 electronic license for Library Literature. The Reference Bibliographers group has also gauged interest from the campuses in participating in a Tier 1. There was no strong support for participating amongst the LAUC-SF group, considering that much of the library literature relevant to us here is indexed in ERIC and PubMed.
         The Library subscribes to the print index at about $400 annually. MEF replied to the bibliographers group on behalf of UCSF, stating that we would only be interested if our share worked out to be the same as or less than what we pay currently. Library Literature is also available via Dialog, and anyone needing to do an online search could do so at the per minute charge.

      3. Elections (Lisa)
         Anneliese will be receiving materials for LAUC Statewide elections shortly and will distribute paper ballots to all LAUC-SF members. Ballots for statewide officers are due locally by June 10, and the election results will be announced by June 30. Elections for LAUC-SF offices will be held at the June LAUC-SF meeting. Keir and Clair are on the Nominating Committee.

      4. LAUC Research Grants update (Anneliese)
         The statewide Research & Professional Development Committee had a conference call on April 16 to vote on funding recommendations for the six grant proposals. All six applicants had sent in revised applications. The Committee voted to fund all but one proposal and recommended reduced funding on a few proposals in order to stay within the balance avaialable. UCOP will review the recommendations and will notify applicants of funding decisions by June 1.

      5. LAUC funds for presenting posters at conferences (Keir)
         Keir wanted to use LAUC funds to cover the expense of printing a poster to be presented at an AAMC professional conference. Library travel funds do not cover this type of expense. The group agreed that per the LAUC-SF Research & Travel Policy, this type of expense should be covered by an individual's LAUC R&PD funds since it is incurred as part of professional activity. The Travel Policy may be updated to include specific wording about relevant materials expenses.

      6. LAUC Awards Survey (Keir)
         
         Keir forwarded a copy of a draft award survey to go before the Executive Board at the Spring Assembly.

      7. Spring Assembly (Keir & Lisa)
         
         The Spring Assembly is on Thursday, May 13 at UC Riverside. Keir and Lisa will be attending as the LAUC-SF delegation. Click here to view the agenda and get more information. This year's program is "ONE UNIVERSITY, ONE LIBRARY: A Budgetary Perspective From the Outside In." The program is at 1:15 pm PST and will be Webcast. Click here for more information.
         Any issues that need to be addressed at the Assembly should be brought to Keir and/or Lisa's attention before May 13 .

      8. Other Business
         
         The MLA Continuing Education Clearinghouse could be useful for identifying guest speakers to be brought to UCSF on LAUC R&PD funds.

      Respectfully Submitted,
      Anneliese Taylor
      LAUC-SF Secretary
      
      

      ---

      LAUC-SF Meeting Minutes, March 18, 2004
      
      Present: Min-Lin Fang, Clair Kuykendall, Chris McConnell, Lisa Mix, Keir Reavie (Chair), Peggy Tahir, Anneliese Taylor
      Absent: David Owen (vacation leave), Paul Wakeford
      1. Announcements
         No LAUC related announcements.
      2. Academic Senate Library Committee Meeting (Keir)
         
         There are new members on the Library Committee, so several major topics that have preoccupied the committee during the last year were reviewed for their benefit. Other topics included:
         • Elsevier negotiations and scholarly publishing in general
         • Status of the budget. Nobody knows any specifics at this point.
         • Karen talked about last year's cuts and how the library saved money by canceling print journal subscriptions. Faculty wanted to know what we would cut if there are further budget shortfalls this year. This has not yet been determined.
         • Faculty are also interested in the library space at Mission Bay. The library will occupy a new space by June 2005. Karen is planning for this library. Future library space at Mission Bay will depend on how the site grows, as well as whether a hospital will be built on the campus.
         • New electronic resources acquired in the last year were announced, and included STAT!Ref, Natural Standard, and NewsBank. The faculty were also informed of changes to the title list in the ScienceDirect package.

      3. LAUC Executive Board Meeting (Keir)
         
         • The Spring Assembly is in the planning stage. The meeting will take place in Riverside on May 13, and will include three speakers.
         • There is an updated list of UC library-related acronyms
         • The Position Paper Review Task Force has been given a new charge
         • LAUC requested of the University Librarians that a LAUC member be part of the Information Literacy Task Force
         • The Board discussed the Professional Governance Report

      4. Outside CAPA reviewer (Peggy)
         Three LAUC-Berkeley members, Ann Jensen, Gary Peete, and Jim Spohrer, offered to serve as an outside reviewer for UCSF's CAPA reviews this year. The group selected Gary Peete. Paul, as CAPA chair, has been in touch with Gary already. Two of this year's CAPA members are also up for review. CAPA has decided that it is allowable to use only three reviewers, including Gary, for those reviews.

         Lisa emphasized the importance of informing Gary of UCSF's professional criteria, since Berkeley's criteria differ in many ways. Peggy will ensure that Gary is updated on UCSF's criteria.

      5. Other Business (Anneliese)
         Anneliese attended a meeting with the statewide representatives of the Research & Professional Development Committee in Oakland on February 27. The Committee reviewed all six research grant proposals and came up with questions and comments for the applicants to clarify specific parts of their proposals. The Committee Chair, Terry Huwe, then contacted each applicant with the group's questions. The applicants have until March 29 to respond with a revised proposal addressing the questions.

         The total sum of funding requested was more than available grant funds. The Committee did not eliminate any proposals and will review the revised proposals after March 29 to recommend which proposals should be funded and at what level.

         Anneliese reminded the group of the possible speaker/workshop topics brought up at the February meeting. Additional topics were suggested:

         • What is research? (Clair)
         • How to write grant proposals for librarians (MEF). Peggy has written several proposals in her career and could lead or contribute to such a session. A few members also suggested Gail Persily as a speaker, since she has written a couple sizeable, multi-year grants.
         
         Those who made suggestions should also look into the feasability of inviting speakers or setting up workshops. Available funds for R&PD activities are $1500.
      Respectfully Submitted,
      Anneliese Taylor
      LAUC-SF Secretary
      
      

      ---

      LAUC-SF Meeting Minutes, February 17, 2004
      
      Present: Min-Lin Fang, Clair Kuykendall, Chris McConnell, Lisa Mix, David Owen, Keir Reavie (Chair), Anneliese Taylor
      Absent: Peggy Tahir, Paul Wakeford (absent leave)
      1. Announcements
         No LAUC related announcements.
      2. Outside CAPA reviewer
         Keir: Peggy spoke with Julia concerning an outside reviewer for this year's CAPA reviews, but no record could be found of a designated reviewer. After the meeting, Keir contacted the LAUC chairs at UCB, UCD, and UCSC to inquire about potential outside reviewers from those campuses. The chairs questioned how quickly we needed someone to help with the reviews.

         Min-Lin: according to our timeline, once the completed review package has been turned in to Nanette, Nanette forwards this package to CAPA in late January. CAPA members review the package and send their recommendations (addressed to Vice Chancellor, Academic Affairs) to the UL at the end of February.

         Last year the reviewees turned in their packages later than specified in the timeline, so the meeting with the outside reviewer, Ann Jensen from UCB, did not take place until April 25, and the recommendation letters (addressed to Dr. D. Bainton) to Karen went out on May 7. MEF recommended sending a copy of the 2003-04 review timeline to the chairs.

      3. Privacy Task Group Report - UCSF
         Keir chairs and Lisa is in this Group. Keir sent the draft report to the management group and has sent a modified report to Karen with the group's suggestions. The report includes an audit of patron information kept in various units.

         There was a question about whether we need to keep record of direct consultations with students, GALEN answered interactions, and entries in the consultation database. The Task Force has concluded that records can be kept, but patron information needs to be extracted so that only non-personal information is kept.

         Lisa made the case that in some instances it is useful to retain information about patrons, such as names and which resources were consulted, in order to help returning patrons. As long as patrons are notified that their contact information may be retained for a given amount of time, this may be permissable.

         The Group will pass on recommendations of best practices.

      4. Other business
         Anneliese will be attending a meeting at UCOP on Friday, February 27 with the LAUC Research & Professional Development Committee. The Committee will be reviewing the six research grant proposals submitted this year, including one by David Owen, and making funding recommendations to UCOP.

         Other R&PD activities - the group brainstormed ideas for guest speakers as a means to apply some of LAUC-SF's professional development funds. Some suggested topics are:

         • Research methodology and professional writing (Chris suggested; Anneliese will investigate)
         • Oral history or history of UC (Lisa)
         • Grokker search engine or other useful resource workshop typically offered by BayNet (Clair)
         • The future of librarianship - is a library Masters degree necessary? What is a librarian? (Chris)
         
         These are all interesting topics that should be investigated further.
      Respectfully Submitted,
      Anneliese Taylor
      LAUC-SF Secretary
      
      

      ---

      LAUC-SF Meeting Minutes, January 22, 2004
      
      Present: Min-Lin Fang, Clair Kuykendall, Chris McConnell, Lisa Mix, David Owen, Keir Reavie (Chair), Peggy Tahir, Anneliese Taylor
      Absent: Paul Wakeford (absent leave)
      1. Announcements
         Lisa attended the latest Academic Senate Library Committee meeting in Keir's absence. Laurie from Campus Planning attended the meeting as a guest to discuss space usage on campus. The schools are looking for spaces to accommodate small group sessions, due to changes made to the curriculum. Room 101 in Kalmanovitz is under consideration. Karen and the Academic Committee are concerned that use of the room by the Library would then be restricted, and maintenance would be an issue. Karen will draft a memo to Campus Planning articulating the Committee’s concerns.

         Faculty feel that the reservation schedule for faculty carrels does not meet their needs; they would like to be able to reserve a carrel at regular intervals as opposed to just for one day or week at a time. Chris will be revisiting the policy and publicity of reserving faculty carrels.

      2. Peer Review Procedures
         
         • Min-Lin brought up the discussion on peer review procedures and the four questions posed by the Professional Governance Committee. MLF sent the following response for UCSF to PGC's questions:
           Review campus procedures and answer the following questions:
           
           A. Are there separate review procedures for represented and non-represented librarians? If so, how do the procedures differ?
           SF doesn't have separate procedures for represented or non-represented librarians.
           B. Do local campus procedures incorporate additional criteria language beyond the language in the APM for appointments and advancement? Do local campus procedures make reference to or incorporate any LAUC position papers? If so, please list and characterize each instance.
           SF peer review procedures don't make references to any LAUC position papers since much of the language was incorporated into the relevant APM sections.
           C1. What is the role of the University Librarian in the review process at each campus?
           The role of the UL at SF campus in the UCSF Guide for Peer Review reads:
           a. Annually, the UC/designee shall send to the Chair of CAPA (Committee to Advise on Personnel Actions) a complete and accurate list of librarians and their status.
           b. Annually, the UC/designee shall inform in writing, all review initiators and all librarians of their status, responsibilities and rights. A copy of the calendar will also be provided.
           c. The UL will receive the review files from the review initiators and forward the files to CAPA.
           d. The UL will respond to requests from CAPA for additional documentation by notifying the review initiator(s) and reviewee(s); such documentation is forwarded to CAPA.
           e. Following CAPA's deliberations, the UL receives review files from CAPA with their recommendation. After adding his/her recommendation, the review files are forwarded to the chancellor/designee.
           C2. Who is the final decision maker? At which points does the final decision maker have the opportunity to comment on the candidate under review?
           At UCSF, Vice Chancellor for Academic Affairs (Dr. D Bainton) is the one who makes the final decision. At very end of the review process, Dr. Bainton has the opportunity to comment on the candidate under review. Dr. Bainton receives review files from the UL. If her decision is contrary to that of the UL, the UL is requested to provide further information or commentary. If her decision is contrary to that of CAPA, CAPA is asked to provide further information or commentary. She makes the final decision based on the recommendation from the UL and CAPA. Finally, Dr. Bainton notifies the reviewee of the final decision.
           D. Following the completion of the review cycle, does the peer review committee on each campus report to the divisional membership and/or executive board? If so, what types of data and information do such reports contain?
           LAUC-SF has a very small group of librarians. We only have few candidates under review every year. After the completion of the review, the review committee CAPA neither reports to the divisional membership nor to executive board.

      3. Take our Daughters & Sons to Work
         Chris reported that the Library will be participating with a group of 9-10 year old girls, with several library staff participating. The event takes place April 22
      4. Outside CAPA reviewer
         Peggy will contact a reviewer from Berkeley.
      Respectfully Submitted,
      Anneliese Taylor
      LAUC-SF Secretary
      
      

      ---

      LAUC-SF Meeting Minutes, December 16, 2003
      Present: Min-Lin Fang, Clair Kuykendall, Lisa Mix, David Owen, Keir Reavie (Chair), Peggy Tahir, Anneliese Taylor
      Absent: Chris McConnell, Paul Wakeford
      1. Announcements
         To welcome our newest member, Chris McConnell, LAUC members have invited Chris to lunch on Friday, January 23.
      2. Fall Assembly Report
         • PATRIOT Act and Privacy Issues Task Force - Executive Board. (Keir).
           UCOP has decided that it will not take any actions concerning the PATRIOT Act (PA). University lobbyists are only active when a bill is before Congress.
           The Board discussed the effectiveness of LAUC-organized events related to the Act. Most campuses agreed that it is not necessary to invite a PA specialist from ALA to speak. Each campus is developing its own policies and procedures for handling PA requests, and therefore campus-specific training is more essential. On March 8, 2004 Keir will present UCSF’s PA policies and procedures to the Academic Senate Library Committee.
           The Privacy Audit Task Force has made significant progress with its report on retaining patron information. Their report will be presented to management early in the new year.
         • LAUC Bylaws. (Keir) - The majority of systemwide bylaws changes were approved with minor changes. The change to the allocation of delegates was rejected as it had the potential to leave San Francisco and Merced with no delegate the way it was written. The number of delegates depends on the number of LAUC members at each campus. The Committee will meet again to revise, and a revision will either be included with the election ballot or on a special ballot.
         • Information Literacy Task Force. (Keir) - The final report was presented to SOPAG. The group will disband now that the report is completed, and HOPS will take over information literacy issues.
         • Position Paper 1. (Lisa) - There was a motion to archive this paper with no further changes. The motion to archive the paper rather than retire it implies that it is still valid. By definition, position papers should not be revised; a new paper should be written if the position of the organization changes.
         • Research & Professional Development Committee. (Keir) - Terry Huwe talked about what type of research the LAUC research grants can fund. The grants may be revised to support other projects such as evaluation of services. The committee will discuss.
         • UC Budget. (Lisa) - Myron Okada, UC Director of Academic Personnel, reported that the budget for 2004-05 has not yet been presented. We know that funding for K-12 outreach will be cut and VERIP (early retirement) will not be offered.
         • LAUC Officers, Budget. (Keir) - Linda Kennedy (Davis) is the current LAUC President. Terry Huwe (Berkeley) will serve as next President. The Spring Assembly is May 13 in Riverside. The Executive Board will meet after the Assembly. The LAUC budget is flat this year.
      3. Old Business
         Lisa and Anneliese will meet in January to go over adding the minutes to the Web site. Lisa updated the UCSF roster on the site. Paul, Peggy, and Clair are this year’s CAPA members. Paul, Lisa, and Clair are being reviewed, so the alternates will have to serve. We need to invite an outside reviewer to serve on CAPA, namely Anne (Berkeley). As CAPA Chair, Paul will ask an outside reviewer.
      4. New Business
         We may need to invite Karen to a LAUC meeting to discuss the approval of release time for research grants awarded.
      Respectfully submitted,
      Anneliese Taylor
      UCSF LAUC Secretary
      
      LAUC-SF Meeting Minutes, November 18, 2003
      Present: Lisa Mix, David Owen, Keir Reavie (Chair), Anneliese Taylor
      Absent: Clair Kuykendall, Min-Lin Fang, Peggy Tahir, Paul Wakeford
      1. Lisa sent LAUC members via email the draft report of the LAUC Committee on Plans and Policies. Lisa is the SF representative on the committee, and has been asked to solicit comments from our division. Please send any comments about the report to Lisa as soon as possible. The Committee will be reporting at the Fall Assembly.
      2. Position Paper 1 concerns criteria for advancement and was sent as a link with Keir’s email of this week. The topic of criteria came up at last year’s Assembly and will be voted on by Keir and Lisa as UCSF delegates at this Fall Assembly. To see the position paper and related documents, go to http://www.ucop.edu/lauc/pptf/. Comments should go to either Keir or Lisa.
      3. Keir reported on the Academic Senate Library Committee meeting of last week, which was not well attended. Discussions included:
         • Representatives from both graduate students and the UC Students Association may attend the Academic Senate meetings but may not vote
         • The response to the Academic Senate letter to faculty regarding scientific publishing issues has been mostly positive
         • Public Services is doing a usage study of library space. Of note is usage of faculty carrels and study rooms. PS will be re-examining its policies regarding these spaces.
         • A committee wrote a report about building security, and is considering whether we should restrict access to designated users during certain times. Karen will talk to the Vice Chancellor concerning the report.
         • This Committee asked the library if it would perform a survey of satisfaction with library services.
         • Julia updated the Committee on print journal cancellations and Elsevier negotiations.
      4. The call is still out for LAUC Research Grant Proposals. Any UCSF LAUC member who wishes to submit a grant proposal should get their materials to Anneliese Taylor, SF representative on the Research & Professional Development Committee, by January 5, 2004. See http://www.ucop.edu/lauc/rpd/rescall03-04.html for a complete calendar and application and other information.
      5. The SF LAUC web site in the process of being revised. A group consisting of Lisa, Julia, Peggy, and Min Lin worked on revisions to the site. This proved to be a more significant job than expected. Lisa will assess what the group has done thus far, make the changes to the website, and determine what further revisions need to be made at this time. Keir suggested that we pare down the website, removing documents that are available elsewhere, and linking to them instead.
         Typically the Secretary takes on the responsibility for the website. Since the website revisions are in process, Lisa will continue with the major revisions (described above). Lisa will meet with Anneliese (new Secretary) to go over the procedures for updating the site.
      Respectfully Submitted,
      Anneliese Taylor
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, October 14, 2003
      Present: Min-Lin Fang, Lisa Mix, David Owen, Keir Reavie (Chair), Peggy Tahir, Anneliese Taylor
      Absent: Clair Kuykendall, Paul Wakeford
      1. New Secretary Elected
         Min-Lin Fang resigned as the secretary and Anneliese Taylor was elected as the new secretary, effective on Oct 14, 2003.
      2. FY 2003-2004 LAUC-SF Development Budget
         Keir Reavie, LAUC-SF chair, reported the amount in FY 2003-2004 for LAUC-SF professional development. $500 from the Professional Development funds will be reserved for research grants that SF division members could apply for research purpose. $1,000 will be set aside for discretionary funds. The remaining funds will be divided among the nine members.
      3. Call for the LAUC Statewide Research Grants Application
         Anneliese Taylor, Statewide Research and Professional Development Committee member, reminded members that the deadline for the LAUC statewise Research Grants application is January 5, 2004. She also reported that Terry Huwe will send out the final call for grant proposals in November.
      4. LAUC Fall Assembly
         Keir announced that LAUC Fall Assembly will be held on December 5 at UC Berkeley. This year there is no program at the Assembly. It's going to be a full-day business meeting.
      5. Academic Senate Library Committee Meeting
         Keir attended the Sep meeting on behalf of LAUC-SF. He reported that the following topics were covered:
         • Annaliese Taylor gave a report on journal cancellation
         • Beverlee French talked about journal licensing issues, specifically Elsevier.
         Problems and issues on scholarly publication
      6. CAPA members
         Paul Wakeford (Chair), Peggy Tahir, and Clair Kuykendall now comprise CAPA.
      Respectfully Submitted,
      Min-Lin Fang
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting for September 2003 was cancelled
      LAUC-SF Meeting Minutes, August 18, 2003
      Present: Min-Lin Fang, Julia Kochi, Clair Kuykendall (chair), Lisa Mix, David Owen, Keir Reavie, Peggy Tahir, Anneliese Taylor
      Absent: Nadya Disend, Paul Wakeford
      1. New member - Anneliese Taylor
         We welcomed the newest member of LAUC-SF, Anneliese Taylor, Manager of Collections Development.
      2. Appointments to statewide LAUC committees
         LAUC-SF members were appointed to the following committees:
         • Information Literacy - Clair Kuykendall
         • Diversity - David Owen
         • Research and Professional Development - Anneliese Taylor
         *Anneliese Taylor will also serve as the LAUC-SF Research and Professional Development coordinator
      3. Workshops on research proposals for LAUC funding
         LAUC's Research and Professional Development Committee received only three proposals this year (all were funded). Because of this, there is a perceived need for guidance on writing proposals. LAUC will be holding a series of workshops on writing and submitting proposals. There will probably be a workshop held at UCB sometime in October, and LAUC-SF members will be invited.
         The deadline for submitting research proposals is January 5, 2004
      4. Committee on Committees, Rules, and Jurisdictions -- Peggy
         The Committee discussed changing the bylaws on elections. The Nominating Committee would like to reduce the restrictions on who can run for statewide offices.
      5. Other Business and Projects
         
         • Group working on Peer Review Guidelines - Lisa, David, Min-Lin.
           Still waiting for someone from Admin to work with the group
         • Group working on Bylaws - Peggy, Paul, Julia
         • Website - new deadline is September 30
      Respectfully submitted,
      Lisa Mix
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, July 15, 2003
      Present: Min-Lin Fang, Julia Kochi, David Owen, Keir Reavie (chair), Peggy Tahir
      Absent: Nadya Disend, Clair Kuykendall, Lisa Mix, Paul Wakeford
      1. Academic Senate Library Committee(Keir)
         • Chair's Report
           M. London thanked G. Persily and J. Kochi for presenting at the Anesthesia Grand Round. M. London is the UCSF representative to the system-wide Academic Senate University Committee on Libraries (UCOL). They have recently begun meeting again. UCOL endorsed LAUC's Information Literacy resolution.
         • UL's Report
           Discussed journal cancellation project. There was a long discussion about if there should be guidelines on journals the Library should keep in print (e.g., core journals, journals edited by UCSF faculty, etc.).
         • CDL Update (Dan Greenstein)
           Updated faculty on CDL initiatives including:
           · Layered service model
           · Shared collections and preservation
           · eScholarship (CDL has recently implemented tools that allow peer review and is beginning to investigate the new requirement that data from NIH sponsored research be freely available.)
           · Elsevier negotiation update
           

      2. Committee on Committees, Rules, and Jurisdictions (Peggy)
         Tahir is attending the COCRJ meeting this Friday. They will be discussing the suggested bylaws changes, edit them for final text, and decide if there are any others they want to suggest. They will also be developing background information for any major revisions.

         Revisions include:
         · Add Past-President as an official LAUC Officer;
         · Rewrite rules that govern who can be a LAUC candidate;
         · Allow approval of minutes by email.
         

         Once the LAUC bylaws have been officially changed, Tahir will review LAUC-SF bylaws to ensure they're consistent with LAUC bylaws.

      3. Revisions to Position Paper 1
         The link Reavie sent in the agenda was to the wrong document. Reavie will resend URL. Members should read position paper, and LAUC will discuss at the August meeting.

      Respectfully Submitted,
      Julia Kochi

      ---

      LAUC-SF Meeting Minutes, June 17, 2003
      In attendance: Min-Lin Fang, Julia Kochi, Lisa Mix, David Owen, Keir Reavie (chair), Peggy Tahir
      1. LAUC-SF elections
         The Nominating Committee (consisting of Peggy and David) proposed the following slate of candidates: Chair-Elect: Lisa Mix; Secretary: Min-Lin Fang. Peggy made a motion to accept the candidates. The motion was seconded and passed unanimously.
         LAUC-SF officers for 2003-2004 are:
         Chair - Keir Reavie; Chair-elect - Lisa Mix; Secretary - Min-Lin Fang.

      2. Report on Academic Senate Library Committee Meeting (Keir)
         The following topics were covered:
         • Mission Bay update and announcement of open house
         • Possibility of reducing Library hours
         • Privacy issues

      3. Report on LAUC Spring Assembly, UCSD May 30 (Keir and Peggy)
         Highlights included:
         • Resolution on the USA PATRIOT Act was passed.
         • Position Paper 1 was accepted with recent changes. Then it was sent back to the Task Force for further revision. The Assembly decided that a separate position paper will be developed to deal with the issue of the Distinguished Step.
         • LAUC's Research and Professional Development Committee only received three proposals this year, and so all three were funded.
         Minutes from the Assembly will be available shortly. Reports presented at the meeting can be found at http://www.ucop.edu/lauc/links.html

      4. Old Business
         • Work on the website continues.
         • Keir will ask Karen to designate someone from administration to work with the group that is revising peer review guidelines.

      5. New Business
         • Julia urged us all to look at the new white papers on UC shared collections
         • Keir needs to check with Vickye about LAUC travel/development funds for FY 2003-04.
         Lisa reminded members to vote in the statewide LAUC elections by June 30.
      Respectfully Submitted,
      Lisa Mix
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, May 20, 2003
      In attendance: Min-Lin Fang, Lisa Mix, David Owen, Keir Reavie (chair), Peggy Tahir, Paul Wakeford
      1. LAUC Elections
         • Local -- David and Peggy are the Nominating Committee for LAUC-SF elections. They will submit a slate of candidates, and we will vote at the June LAUC meeting (Tuesday June 17). Since a quorum is necessary for a valid election, all LAUC-SF members are urged to attend the meeting and vote. Keir will ask Clair to vote by proxy.

         • Statewide - Election Day for Statewide LAUC offices is June 30. This means that all votes must be submitted by then. On May 31, the statewide LAUC secretary will send ballots to divisional secretaries (i.e., Lisa for LAUC-SF). Lisa will distribute the ballots to LAUC-SF members.

      2. LAUC-SF opinion of seeking faculty status for Librarians
         Min-Lin, as our representative on LAUC's Committee on Professional Governance, reported that the UC campuses are split on this issue. After some discussion, we decided that LAUC-SF's position is that LAUC should not pursue faculty status for Librarians.

      3. Changes to LAUC Position Paper #1
         We voted to accept the changes.

      4. Report on May Academic Senate Library Committee
         Discussion concerned upcoming budget cuts. The Committee passed the following resolution:
         

         The Library Committee strongly supports the primary academic mission of the library which includes: building and maintaining core collections, supplying information services, and providing electronic access to digital resources. In the face of impending budget cuts and as an alternative to compromising this primary academic mission, the Library Committee supports a minor reduction of Library operating hours (based on use data and consultation with the faculty and students), and the equitable distribution of resources across academic units. Units that have historically received separate allocations from the library budget should be encouraged to find alternative sources of funding and/or reincorporate services back to the core library facility.

      5. Updating LAUC website
         Lisa, Peggy, Min-Lin, and Julia are all working on various sections of the website. Peggy, Min-Lin and Julia will send their information to Lisa, who will make the actual changes to the site.

      6. Review of Guidelines for Peer Review and Recruitment
         Keir will check to find out if someone from Administration has been assigned to work with the LAUC task force (David, Lisa, Min-Lin)

      Respectfully submitted,
      Lisa Mix
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, April 15, 2003
      In attendance: Min-Lin Fang, Julia Kochi, Lisa Mix, David Owen, Keir Reavie, Peggy Tahir.
      1. LAUC-SF website - Peggy, Min-Lin, and Julia have volunteered to help with the website revision. Lisa will contact them with assignments shortly.

      2. Report on Academic Senate Library Committee meeting
         Keir attended the most recent meeting on behalf of LAUC-SF. He reported that the following topics were covered:
         
         • New GALEN - has garnered praise from faculty
         • Mission Bay opening
         • Planned budget cuts
         • Faculty of 1000 2-week trial
         • A pilot project of digital dissertations
         • Policy on use of library space

      3. LAUC Spring Assembly - May 30 at UCSD.
         Keir will attend the Executive Board meeting. Peggy and Keir will attend the Assembly. There will also be 3 ULs attending.

      4. LAUC elections - elections will take place in June, so we should start thinking about nominations for our local officers.

      Respectfully Submitted,
      Lisa Mix
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, March 18, 2003
      In attendance: Julia Kochi, Clair Kuykendall (chair), Lisa Mix, David Owen, Keir Reavie, Peggy Tahir.
      1. Executive Board meeting with Dr. Bainton - Clair and Keir met with Dr. Bainton to update her on LAUC matters. The three agenda items were:
         • Information literacy
         • Privacy issues
         • Review of CAPA procedures - Clair and Keir informed Dr. Bainton that LAUC-SF will be revising the guidelines. In the meantime, we will follow the interim guidelines proposed by Karen. They noted that the new guidelines will differ from the interim guidelines.

      2. CAPA procedures - A group consisting of David, Min-Lin, and Lisa has been charged with reviewing the guidelines for peer review and recruitment. Clair will notify Karen that the group has been appointed, and invite her to appoint one or two people from Administration to work with the group.

         Future CAPA groups will include a Librarian from another UC campus, who will serve for one year. Ann Jensen from UC Berkeley will be serving on the next UCSF CAPA.

      3. Response to potential library student (see Nanette's March 10 email to LAUC)
         Julia will contact the student to get more information about her specific interests.

      4. LAUC Spring Assembly in San Diego - Clair will be unable to attend. Keir will attend the Executive Board meeting; Keir and Peggy will attend the Assembly.

      5. LAUC presence at Academic Senate Library Committee meetings - During Clair's leave, Keir will attend the meetings, and designate an alternate on occasions when he is unable to attend.

      6. LAUC-SF Website - The Website is sorely out-of-date. Lisa, as Secretary/ Webmaster, will put together a group to review the entire site and assist with updates.

      7. News - Candidates for the Head of Public Services and the Manager of Collections Development will be coming to the Library for interviews in April.

      Respectfully submitted,
      Lisa Mix
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, February 18, 2003

      In attendance: Min-Lin Fang, Julia Kochi, Clair Kuykendall (chair), Lisa Mix, Keir Reavie.

      1. We continued the discussion of recruitment procedures and CAPA's role. Key issues are:
         • LAUC-SF's response to Karen's interim guidelines for recruiting;
         • Should LAUC representatives meet with D. Bainton, and what should be the nature of that meeting?

      2. Responding to Karen:
         • It is in everyone's best interest to fill the vacant librarian positions ASAP. In that spirit, we will accept the interim guidelines, but make it very clear that we are accepting them only for the interim, and that revised guidelines are coming.

         • We question the necessity of a CAPA letter of recommendation for each candidate, rather than one letter recommending one candidate and commenting on the others. One suggestion is to change the wording in the guidelines so that CAPA would write a letter of evaluation for each candidate, commenting on the individual's qualifications for the position, and stating whether the individual was CAPA's first choice, second choice, etc.

      3. Meeting with D. Bainton:
         • Clair and Keir (the chair and chair-elect) will set up a meeting with Dr. Bainton, to renew LAUC's contact with her. At this meeting they will update her on LAUC matters, and specifically inform her that we are revising the CAPA guidelines for recruitment and promotion.
         • Clair should also inform Karen that LAUC chair is meeting w/ D. Bainton.

      4. There was also some discussion about getting Librarians from other UC campuses to serve on review committees for promotion, since the pool of Librarians at UCSF who are eligible to serve on review committees is so small.

      Respectfully submitted,
      Lisa Mix
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, January 21, 2003

      In attendance: Min-Lin Fang, Julia Kochi, Clair Kuykendall (chair), Lisa Mix, David Owen, Keir Reavie, Peggy Tahir, Paul Wakeford.

      We discussed the role of CAPA in peer review and recruitment. There are concerns that procedures specified in UCSF Guide for Librarians' Peer Review Process are not being observed. CAPA's role in decision-making has been reduced, and UL-appointed search committees have assumed increased power.

      Julia, Paul, and Min-Lin (UCSF's current CAPA) reviewed the guidelines and identified instances where current practice diverges from specified procedures. This was in preparation for a meeting with Karen Butter, scheduled for January 21.

      After much discussion, we agreed that the CAPA group would propose the following to Karen:

      • A group of LAUC-SF members will review the guidelines, and review procedures at other UC campuses. They will draft possible revisions to the UCSF Guide (as well as guidelines for search committees) by June 1, 2003 for review by AVC Bainton and UL Butter.
      • In the meantime, we will request that the guidelines be followed as currently written.

      The CAPA group will report the results of their meeting w/ Karen at the next LAUC meeting.

      Respectfully submitted,
      Lisa Mix
      Secretary, LAUC-SF

      ---

      LAUC-SF Meeting Minutes, December 17, 2002

      In attendance: Min-Lin Fang, Julia Kochi, Clair Kuykendall (chair), Lisa Mix, David Owen, Keir Reavie.

      1. Clair thanked everyone for their work on the LAUC Fall Assembly.

      2. Assembly Report - Claire and Keir reported on discussions at the Fall Assembly.
      Julia asked whether anyone planned to follow-up on the issue of COLA for Librarians. Clair agreed to follow-up on that.

      Respectfully submitted,
      Lisa Mix
      Secretary, LAUC-SF
      

      LAUC-SF Meeting Minutes, November 19, 2002

      In attendance: Min-Lin Fang, Julia Kochi, Clair Kuykendall (chair), David Owen, Keir Reavie, Peggy Tahir.

      1. Professional Development Funds

         Clair heard back from Vickye. It was decided to set aside $1000 for emergency funds and $500 for the LAUC-SF research grant. Additionally, money was set aside for the 2 vacant positions. A temporary position is being recruited, but no money was set aside since the person who fills that position will not have been here 6 months before the end of the fiscal year. For FY2002/2003, each LAUC member is allotted $1,055.

         Clair will email Vickye the names of LAUC members as well as the allotment for this year.

      2. Revisit Peer Review Guidelines

         LAUC decided to revisit the peer review guidelines and examples developed several years ago. A Task Force consisting of Min-Lin, David, and Lisa will review the documents.

         Min-Lin will send an email to Nanette reminding her that she and CAPA need to meet to discuss CAPA's role in the hiring of new librarians.

      3. LAUC Farewell Gift for Jackie

         It was decided to purchase a farewell gift for Jackie from LAUC. Members can contribute as much as they wish. Potential ideas: gift certificate to Chez Panisse or Home Depot.

         David will email Glennda for suggestions. Clair will talk to Gail about the Home Depot idea.

      4. LAUC Assembly Update

         The LAUC Assembly is December 6. The website is up. There are a number of outstanding tasks:

         Registration: name tags, make blank receipts, schedule registration desk, copy reports, stuff packets, sign-up sheet for transportation back to airport, directional signs. Keir is organizing and will ask for help, if needed. Keir will ask Lisa if we can use the Rare Books Reading Room to handle registration the day of the Assembly. Julia will ask Gail if we can get UCSF Library pens and highlighters for giveaways.

         Food: Order needs to be placed for breakfast and lunch. Lunch is being catered by Fountain Café. Julia will place orders next week.

         Facilities: Peggy will ask permission from Admin to open doors for lunch if the day is nice and to inquire about set-up procedures to ensure the room is set-up properly.

      Respectfully Submitted,
      Julia Kochi

      ---

      LAUC-SF Meeting Minutes, October 15, 2002

      In attendance: Julia Kochi, Lisa Mix, David Owen, Keir Reavie, Peggy Tahir (chair), Jacqueline Wilson

      1. LAUC Roster/Committee Appointments - we recommended the following appointments to LAUC committees:
         • Committee on Diversity - David Owen
         • Committee on Rules and Jurisdictions - Peggy Tahir
         • Committee on Professional Governance - Paul Wakeford
           *Paul has respectfully declined this nomination, so we need to choose someone else to serve on this committee.

      2. Fall Assembly Update - David is ready to load the web pages but needs content from us. Lisa has made arrangements for LAUC members to get a discount at the Stanyan Park and prepared a list of alternate hotels. The Lange Room is reserved.

      3. LAUC travel and development money - still no word from Vickye. Claire needs to follow up with Vickye about this.

      4. Meeting with Karen - set for October 30, 9 a.m
         Possible Agenda items
         • Peer review procedures -- Weight given to 4 criteria
         • Her views on the distinguished step
         • Clarification of policy for attending meetings
         • Support for leaves/sabbaticals

      5. Birgitta Stevinger, Information and PR Librarian, Göteborg University Biomedical library, Sweden, will be visiting the library on Tuesday, October 29. All staff are invited to meet her at a reception at 9 a.m. that morning.

      6. Jackie reminded us that Blanche Wools, Director of the School of Library and Information Science at San Jose State, will be giving a brown bag presentation on October 22, 1-2 p.m.
      Respectfully Submitted,
      Lisa Mix
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, September 17, 2002

      In attendance: Min-Lin Fang, Julia Kochi, Clair Kuykendall (Chair), Lisa Mix, David Owen, Keir Reavie, Peggy Tahir

      1. We discussed arrangements for the LAUC Fall Assembly, to be held at UCSF on December 6, 2002, with the Executive Board Meeting on December 5. Peggy has arranged for the Executive Board dinner at Manora's. Other duties, and those who agreed to do them, are as follows:
         1. Reserve Lange Room - Peggy
         2. Create Web page - David
         3. Hotels: look into getting the UCSF rate at the Stanyan Park, and prepare a list of alternative hotels - Lisa
         4. Transportation arrangements - Min-Lin
         5. Catering/Refreshments - Julia
         6. Invite Karen to give opening remarks - Clair
         7. Registration and Logistics: getting name tags, library pens, assigning table-staffing - Keir
         The registration deadline will be November 15. This means that the web page must be ready by October 25. We need to get info to David by October 16, preferably before then.

      2. Karen has offered to meet with LAUC-SF to discuss issues of concern. Claire will respond to Karen and ask Marina to schedule a meeting. LAUC-SF should prepare an agenda for the meeting. Possible topics of discussion include peer review, criteria for the "Distinguished" step, retaining and recruiting librarians, support for attending meetings and sabbaticals. Contact Claire with agenda items.

      Respectfully submitted,
      Lisa Mix
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, July 16, 2002

      In attendance: Julia Kochi, Clair Kuykendall, Lisa Mix, David Owen, Keir Reavie, Peggy Tahir (Chair), Paul Wakeford, Jackie Wilson

      1. Lisa has been appointed to the LAUC system-wide Library Plans and Policies Committee.

      2. Paul is completing his term on the LAUC system-wide Bylaws Committee, Keir is completing his term on the Professional Governance Committee, and Peggy is completing her term on the Diversity Committee. LAUC-SF members will have to be appointed to these committees for September.

      3. The LAUC Fall Assembly will be held at UCSF on December 6, 2002. The Executive Board Meeting will be held on December 5. Clair, Lisa, Keir and Peggy will work on arrangements.

      4. Julia is organizing a lunch for new employees in the Library: Kirsten Neilsen and Jean Blackwell.

      Respectfully submitted,
      Keir Reavie
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, June 18, 2002

      In attendance: Julia Kochi, Clair Kuykendall, Lisa Mix, David Owen, Keir Reavie, Peggy Tahir (Chair), Paul Wakeford

      1. Election of LAUC-SF Officers

         Peggy Tahir made a motion to accept the candidates for Chair-elect (Keir Reavie) and Secretary (Lisa Mix). The motion was seconded by Paul Wakeford. The vote was taken by a show of hands, plus one vote by proxy. Both candidates were unanimously elected. LAUC-SF Officers for 2002-2003:

         • Chair: Clair Kuykendall
         • Chair-elect: Keir Reavie
         • Secretary: Lisa Mix

      2. There was further discussion on holding a program at which people that went to conferences would give a report on the conference, or repeat any presentations they had given at a conference. Karen Butter is also planning a similar program in July. Since Karen's program may fill our needs, Peggy will speak with her to voice LAUC's support for the program.

      3. The statewide LAUC membership survey on the distinguished step has been completed. Keir will e-mail the survey results to LAUC-SF members.

      4. Peggy gave a report on the LAUC Spring Assembly. Of note: LAUC passed a resolution to propose an information literacy requirement for UC.

      5. The LAUC Fall Assembly will be held at UCSF on December 5 and 6, 2002. Clair, Lisa and Keir will work on arrangements.

      6. There was discussion about LAUC travel funds.

         We plan to survey other campuses, to see how they deal with travel per diem: do they get a full UC travel per diem ($50); and do they have to present receipts for the per diem? UCSF librarians must currently present all receipts in order to claim the per diem, and UCSF librarians receive $40 per day. If we have information on other UC library per diem policies, it may provide leverage for attaining a higher per diem here at UCSF, and changing the policy on presenting all receipts.

         We also discussed the possibility of LAUC-SF members obtaining extra travel funds in the same fiscal year if there is unused LAUC travel money (i.e. unused by another LAUC member), rather than transferring the leftover money to the next fiscal year.

      Respectfully submitted,
      Keir Reavie
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, February 12, 2002

      In attendance: : Min-Lin Fang, Julia Kochi, Lisa Mix, David Owen, Keir Reavie, Peggy Tahir (Chair), Glennda Vandegrift, Celia White

      1. Members of LAUC-SF introduced themselves to Lisa Mix, the newest member of the group. Lisa then introduced herself to the group.

      2. Keir reported that there have been no changes to the LAUC-SF web site.

      3. There was discussion on whether management of the LAUC-SF web site should be part of the secretary's job. If this were the case, does this require a change in the bylaws? It was decided to discuss this issue in more detail at the next meeting.

      4. Peggy will ask about the possibility of holding an all-librarian assembly at the LAUC Executive Board Meeting on February 28, even though it is not on the agenda as she had requested.

      5. A farewell lunch for Celia has been scheduled for Monday, March 11, at Hotei.

      Respectfully submitted,
      Keir Reavie
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, January 15, 2002

      In attendance: : Julia Kochi, Clair Kuykendall, Keir Reavie, Peggy Tahir (Chair), Paul Wakeford, Celia White, Jackie Wilson

      1. Peggy will get the all librarian assembly added to the agenda for discussion at the next LAUC Executive Board meeting.

      2. LAUC-SF Web site.

         Keir will be checking the copyright dates of the materials on the web site and updating them as needed.

         Keir will be adding the LAUC-SF bylaws to the web site.

      3. There was a brief discussion about creating a web site to make librarian presentations and publication information to all library staff. It was decided that this was really something for GALEN II, not the LAUC-SF site. Celia and Julia will meet to discuss the creation of such a site.

      Respectfully submitted,
      Keir Reavie
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, December 18, 2002

      In attendance: Min-Lin Fang, Julia Kochi, Clair Kuykendall, Arel Lucas, David Owen, Keir Reavie, Peggy Tahir (Chair), Celia White, Jackie Wilson

      1. Clair Kuykendall is the new Chair-elect for LAUC-SF.

      2. A number of changes need to be made to the LAUC-SF web site: 1) LAUC research and travel policy needs to be moved to the travel documents section; 2) the LAUC-SF bylaws need to be added to the site. Keir will make the changes.

         There was also discussion about putting abstracts for presentations and publications by Library staff online. It was decided that this is something for GALEN II, not the LAUC web site. Celia will talk with Julia about doing this.

      3. Peggy will ask to have a discussion about an all UC librarian assembly added to the agenda of the next LAUC Board Meeting. The objective of this discussion is to gauge interest in having this assembly on one occasion, and if successful, perhaps once a year, instead of one of the normally scheduled LAUC assemblies.

      4. David will call a meeting of CAPA to review the peer review guidelines and discuss whether we need to have a policy for the use of outside reviewers. CAPA will draft new guidelines and present them at a future meeting.

      Respectfully submitted,
      Keir Reavie
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, November 20, 2001
      In attendance: Min-Lin Fang, Julia Kochi, Clair Kuykendall, David Owen, Keir Reavie, Peggy Tahir (Chair), Glennda Vandegrift, Paul Wakeford, Celia White, Jackie Wilson
      1. David located a copy of the LAUC-SF Bylaws in an electronic format. Keir will convert the file to PDF and load it on the LAUC-SF web site. Min-Lin is also going to check whether we have an electronic copy of the LAUC-SF Professional Development Travel Policy for the web site.

      2. Management of the LAUC-SF web site has been transferred from Celia to Keir. Keir will inventory the content of the web site and compared it with the print LAUC-SF Binder, to see how they differ in the information they contain.

      3. Peggy reported on the LAUC Executive Board Meeting and Fall Assembly, held November 15 and 16, 2001, at UC Davis. Reports of the Executive Board are online. Celia will distribute a list of the reports' URLs to LAUC-SF members.

      4. Paul proposed that LAUC-SF make a suggestion to the LAUC Executive, that rather than have two LAUC Assemblies each year, one Assembly would be a librarian conference, which all librarians (LAUC or otherwise) could attend. Celia seconded this proposal and a motion was carried. Peggy will propose this to the LAUC Executive on behalf of the LAUC-SF membership.

      5. LAUC-SF will need to appoint a new Chair Elect, since Celia (the current Chair Elect) will be leaving in April, 2002.

      6. The group briefly discussed the use of librarians from other UC campuses for the peer review process at UCSF. This will be discussed in detail at a future meeting.

      Respectfully submitted,
      Keir Reavie
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, October 16, 2001
      In attendance: Min-Lin Fang, Clair Kuykendall, David Owen, Keir Reavie, Peggy Tahir, Glennda Vandegrift, Paul Wakeford, Jackie Wilson, Karen Butter (Guest), Nanette Grimm (Guest)
      • Karen Butter answered questions about the annual librarian review process.

      • There was discussion about having outside reviewers to review librarians at UCSF, either from UCB or other UC campuses. The UCSF LAUC members will discuss possible models for bringing in outside reviewers. The LAUC Chair (Peggy) will then discuss this with the LAUC Chairs at other campuses.

      • 3. There was discussion on updating the UCSF LAUC Handbook and making it available online. LAUC is supposed to have administrative funds that we could use for this purpose. Peggy will check how to access these funds.

      Respectfully submitted,
      Keir Reavie
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, August 29, 2001
      In attendance: Julia Kochi, David Owen, Celia White, Peggy Tahir, Paul Wakeford, Clair Kukyendall, Keir Reavie, Jackie Wilson.
      • Nanette Grimm visited to gain a better understanding of LAUC, and to distribute the new MOU.
      • At our next meeting, in September, offices change to the roster for 2001-2002, in which Peggy Tahir will be Chair, Celia White Vice Chair, Keir Reavie Secretary.
      • Discussion of the possibility of LAUC SF meeting with Information Services position candidates.
      • Discussion of Position Paper No. 1. It was agreed that the paper should not be revised at this time. Many issues potentially appropriate for LAUC-wide discussion were also raised.
      • Professional Development money is in-possibility raised that LAUC-SF might invite a speaker with these funds. Further discussion to follow.

      Respectfully submitted,
      Celia White
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, May 15, 2001
      In attendance: Julia Kochi, David Owen, Celia White, Peggy Tahir, Glennda Vandegrift, Paul Wakeford, Min-Lin Fang, Clair Kukyendall, Keir Reavie, Jackie Wilson.
      • Proposed: additions to website including travel information and a definition of the purpose of LAUC from the "History of LAUC" document.
      • David Owen reported on Assembly: committees which need representatives, issues on other campuses (summer session); Julia Kochi reported on grant proposals reviewed by the Research & Professional Development Committee, and noted that the Committee planned to put examples of successful proposals and budgets on the website.
      • It was reported that Cathy Palmer will serve on the search committee for the CDL Executive Director position.
      • Discussion of the role of LAUC as perceived by University Librarians.
      • Keir Reavie reported on the Position Paper on the Distinguished Librarian step. LAUC members will respond with comments by email and discussion will take place at the next meeting.
      • Discussion of library travel policy regarding cash advances.

      Respectfully submitted,
      Celia White
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, April 17, 2001
      In attendance: Julia Kochi, David Owen, Celia White, Peggy Tahir, Glennda Vandegrift, Paul Wakeford, Min-Lin Fang, Clair Kukyendall, Keir Reavie, Jackie Wilson.
      • David reviewed the visit by Cathy Palmer, president of LAUC, and reported on Palmer's visit with Karen Butter. He noted that Karen expressed encouragement for LAUC to be more proactive in educating themselves and gaining new skills, as well as in mentoring new librarians; closer ties with library schools were suggested. Also discussed was the possible participation of other campuses in the UCSF peer review process. Glennda noted that this had been done successfully in the past and would be easier now with technology.
      • David reported on the 3/13 meeting of the Academic Senate Library Committee; controversy regarding the Center for Tobacco Control Research and Education slated to be built in the Library. The Committee has drafted a letter to Academic Senate Chair Larry Pitts on the issues of concern.
      • LAUC Spring Assembly will take place next week in Irvine. Discussion of funding hotel stay for David, and possibly Peggy, pending budget update.
      • Jackie suggested that once CAPA has complete librarian reviews for this year, that a meeting regarding promotions and hires be held with Gail Persily, Karen Butter and Nanette Grimm in attendance in order to air any concerns and facilitate communication and clarification of procedures.

      Respectfully submitted,
      Celia White
      LAUC-SF Secretary

      ---

      LAUC-SF Meeting Minutes, March 20, 2001
      In attendance: Julia Kochi, David Owen, Celia White, Peggy Tahir, Glennda Vandegrift, Paul Wakeford, Min-Lin Fang, Clair Kukyendall.
      This meeting was given over to Cathy Palmer, president of LAUC. The following issues were discussed:
      • Library Building Plans

      • Proposed Information Competency Requirement

      • California Digital Library University L